Vacancy: SUPPLY ACTIVITY OFFICER @ Medecins sans Frontieres Spain Closing: 15/Dec/2024

- Job closed -

SUPPLY ACTIVITY OFFICER
Medecins sans Frontieres Spain

Médecins Sans Frontières (MSF) - Spain is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

Sudan | MSF medical and humanitarian aid

Salary: 986 USD

Section/Unit: Logistics and Supply

Grade Level: 5

Supervisor: Logistics Manager / Supply Team Leader

No. of Post: 1

Duty Station: River Nile - Atbara and Project Sites

Closing Date: 15 Dec 2024

Background:

Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission

Duties and responsibilities:

Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
- Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)
- Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)
- Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office (coordination or project level) ensuring an efficient shipment of goods
Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols
Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission.
Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description

MSF Section/Context Specific Accountabilities
Be responsible of the warehouse management. Have inventories updated weekly, stock cards in every item and control of everything coming in/out.
Ensure that warehouse is organized and clean, everything arranged and in good conditions.
Anticipate orders before rupture. Specially the items which have most frequent output.
Do a right assessment of the market with competitive prices. Respect MSF protocols of quotations and validations.
Ensure that every order is proceed without delays. Have a follow up document for all the request and status.
Direct communication with the supervisor with transparency of the processes, purchases and management of the team.
Responsible of arranging transports, contact with transporters. Selection of the more suitable transportation (capacity, price, quality).
Managing the team to unload the goods from the vehicles and do the reception control with the supported documentation and verification according to our request, if needed help them and hiring DW for this specific task.
The main task is to be processing orders, not purchasing or receiving stock, just in case of need.

Minimum Qualification, Skills and Experience Required:

Education	Essential University bachelor's degree in Business Administration, Commerce, Economics, related studies. Desirable higher technical diploma, in supply chain or commerce related studies
Experience	At least 2 years' experience in supply chain related jobs or in the logistics department Desirable proven understanding of MSF Field Logistics.
Languages	Essential mission language and local language desirable Arabic and English.
Knowledge	Computer literacy
Competencies	Results and Quality Orientation Teamwork and Cooperation Behavioral Flexibility Commitment to MSF Principles Service Orientation Stress Management

Applications must be submitted in English Language including:

CV, Copies of Certificates, National ID, Cover Letter, Labour card and Contact numbers

Interested candidates are requested to submit their application to the HAC Office in Aldamer, in sealed envelope mentioning (MSF Spain – application for SUPPLY ACTIVITY OFFICER)

Test and interview will be carried out in English.

Only short-listed candidates will be contacted.

Opening date : 09/12/2024 Closing date : 15/12/2024

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.