About RI:

Relief International is an international non-profit organization committed to partnering with communities impacted by conflict, climate change, and disasters. Our core mission is to save lives, strengthen resilience, and promote sustained health and well-being in affected regions. Our team, comprising over 7,000 staff and local volunteers, operates in 15 countries across Africa, Asia, and the Middle East. We focus on providing comprehensive Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods programs, all aimed at fostering community resilience. Our strategy centres on collaborating with local partners to develop programs that are safe, inclusive, and precisely tailored to local needs. These programs are designed to be evidence-based, sensitive to conflicts, and adaptable to changing climates, thereby effectively addressing the needs of the most vulnerable populations.

Summary of Position:

Working under the overall responsibility of the HR Manager, the HR Coordinator is responsible for implementing and leading the application of HR policies in Port Sudan and support field offices in order to assure that they meet both the needs of the organization and its legal obligations. This will include: recruitment and orientation of new staff, Payroll information for the Port Sudan office performance management, health and safety, records and HR information management, employee relations training, learning and development

Administrative and legal framework

• Applies policies and procedures in respect of RI policies and processes.
• Applies working conditions based on RI guidelines and local legislation, HR manual, health policy, training policy and other applicable policies.
• Provides support in keeping classification & descriptions of functions and management manual and labor codes up-to-date. 
• Keeps project organization charts actual 
• Prepares registration of employees to Social insurance & Tax office & related payments on monthly basis.
• Processes and Assures payrolls, salary administration and final submission of payment slips to finance in coordination with the field offices HR staff
• Follows up cost of living and proposes adjustments to line manager.
• Prepare and insure all staff has the appropriate contract and personal files are kept up-to-date at all time.
• Maintain and Guarantees that personal files of all staff are administered with appropriate quality with RI check list and standards.
• Monitors all paid and unpaid leaves of staff by adequate reporting in the system.
• Makes sure files are in coherence with HR guidelines and in line with country legislation. 
• Maintains records and compiles statistical reports concerning personal-related data (i.e. hires, separations, performance appraisals).
• Prepares certificates and other HR documents when needed.
• Provide translation to HR documents if needed.
• Prepares all correspondence with partners (authorities, tax offices, Ministry of Labour etc.).
• Makes sure all main HR documents are available, translated and understood by staff at all levels.

Recruitment & Introduction

• Participates in the recruitment process for staffing in all field projects in the Port Sudan and field area offices. 
• Ensures quality and transparency in the recruitment process.
• Prepare all related documentation and letter for recruitment process.
• Is aware of various pools of candidates for selection or non-selection.
• Conduct induction for new staff as per RI orientation guidance.
• Conduct training to new staff on RI policy training (Child protection, SEA, code of conduct)

HR Management 

• Maintain central files and administration files with confidentiality.
• Keeps job descriptions for all staff up-to-date at all time.
• Communicates and briefs HR policies and procedures to staff.
• Proposes HRM improvements such as enhancement of responsibilities, mixed teams.
• Provides support to supervisors to anticipate or solve conflicts and grievances.
• Enrols in different social events with international and national staff.
• Participates in the appraisal process of all staff in the project.
• Keep records and follow-up all staff leave entitlement (sick leave – annual leave –other) 
• Assists own HR team in order to be able to develop professionally.
• Follows up disciplinary measures and court cases.
• Follows conflict management and dismissal processes including documentation.
• Conducts exit interviews to identify reasons for employee termination and writes separation notices
• Organizes and participates to the orientation courses.
• Makes sure applicants are registered into RI systems (HR Bamboo, RI Academy/RI excel/MIP) in coordination with HR Manager.
• Insure good records of staff requests and received trainings with adequate follow-up and reporting to HR Manager.

Performance management system 

• Participates in planning and communicating the performance management cycle to.
• Ensures the RI excel hard copy and soft copy are document and filed in Port Sudan staff files.
• Makes all the performance management filled forms are assembled in Port Sudan for documentation and records.
• Takes an active part in getting training data from RI excel on line and hard copy for analysis and assigning training groups and courses, meetings and workshops.
• Support the formed committees to analysis, plan and take decision on PMS results and rating.
• Ensures update and completion of RI excel and performance management system.

Communication & Reporting 

• Participates to periodical personnel delegates meetings.
• Ensures communication of all relevant administrative matters to coordination level.
• Makes all HR related information available to the staff on a regular basis.
• Takes an active part in meetings and workshops.
• Transmits to line manager all relevant information on essential set-up, court cases and updated statistics

Ensures update and completion of RI payroll data and periodical reporting to line manager

Qualifications & Experience: 

• University graduate from social Science college or business, administration, Human Resource field is preferable
• Minimum 5-7 years’ experience in Human Resources and administration including.
• Experience working in international NGOs or National NGOs. 
• Strong computer knowledge (Excel, Win Word ad Power Point
• Knowledge of country laws such as Labor law and Social insurance and tax laws
• Good English and Arabic language both written and spoken.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration

Sustainability