Under the supervision of the MEAL Coordinator, the Program Data Management Officer will actively design and oversee data and information management systems at the PUI Sudan mission level. Where IM and system gaps exist, the PDMO will follow up with staff and set up primary data collection and case management systems as well as protocols for data storage, protection and management. The PDMO will take steps to ensure consistency and quality in the information collected and to promote efficiency in data management, data usage and reporting for the Programs and MEAL teams, based on their needs.

RESPONSIBILITIES AND TASKS: 

1. Information Management system 

• Support the MEAL coordinator in the design and implementation of a country-specific Data Management system to store, analyze and disseminate information based on PUI needs (identified through initial Diagnosis).
• As relevant to the results of the data management Diagnosis, create computerized tools allowing faster M&E tracking and reporting and support the MEAL department in applying these new tools (also can apply for Programs to track project indicators)
• Consider and implement new methods to improve database management at PUI Sudan, such as using online and offline databases to improve data management
• Implement the PUI Program Data Management strategy, and more specifically ensure the internal management of data, flows of information, Data Protection guidelines, and other operational requirements for the data management systems
• Work closely with the MEAL Coordinator to ensure consistency and inter-operability between different datasets and sources
• Support the implementation of a file management system for archiving project data
• Contribute to the data management plan for new projects, considering Best Practices in data management and ease-in-use for the MEAL and Program teams
• Ensure data collected is well-organized and easily usable, e.g. clear and easily disaggregated into sex/gender, other required disaggregation – considering how the MEAL and Programs teams will need to analyze and report the data
• Ensure all data collected is consolidated into one central database to be used by programs and MEAL staff effectively.
• Adapt the data management system(s) and strategy based on emerging needs and new programming requirements and indicators; and provide innovative ideas to ensure data collection continues to be as efficient and smooth as possible

2. Mobile data collection

• Code and thoroughly test assessment tools for MEAL and Program teams into Kobo or other platform, following the mobile data collection process at PUI
• Provide technical input for tool design in Kobo or other platform, such as form logic, relevancies, constraints, scoring formulas, etc.
• Upload all forms for data collection to the Kobo or platform server
• Review translations of data collection forms entirely, allowing the opportunity to review coherence in the questions, answers, skip logics, etc. and making final changes to the forms
• Download data from the Kobo or platform server, do data cleaning, and share (and archive) the final – clean and compiled – data set with MEAL and Program staff
• Train staff and volunteers on mobile data collection technologies, e.g. tablets, and the form logics; and
• Help monitor data for trends and patterns with the support of program management and MEAL Manager and share relevant key findings
• Monitor the quality of data in databases, identify missing or inconsistent data, and follow up with the program teams to correct errors and improve data quality for the mission; This includes checking the Kobo or platform server on a weekly basis to review the quality of data collection
• Manage the data collection software account and ensure proper, authorized usage by PUI staff
• Configure tablets and ensure that all tablets OS and software are updated
• PUI standards and procedures. 
• Perform regular checks of the equipment and systems to ensure high quality data collection and management
• Provide trainings on the data management system(s) to PUI staff, and follow-up with technical support to improve data quality and data management for MEAL and Program teams
• Train staff on the data management strategy and how to use the data management system(s)
• Provide technical troubleshooting support to staff as necessary, in a timely manner, about the data management system(s) and mobile data collection technologies, acting as the focal point for all technical troubleshooting and support

3. Data quality management

• Monitor the quality of data in databases, identify missing or inconsistent data, and follow up with the program teams to correct errors and improve data quality for the mission; This includes checking the Kobo or platform server on a weekly basis to review the quality of data collection
• Manage the data collection software account and ensure proper, authorized usage by PUI staff
• Configure tablets and ensure that all tablets OS and software are updated
• PUI standards and procedures. 
• Perform regular checks of the equipment and systems to ensure high quality data collection and management

4.  TROUBLE SHOOTING AND CAPACITY BUILDING 

• Provide trainings on the data management system(s) to PUI staff, and follow-up with technical support to improve data quality and data management for MEAL and Program teams
• Train staff on the data management strategy and how to use the data management system(s)
• Provide technical troubleshooting support to staff as necessary, in a timely manner, about the data management system(s) and mobile data collection technologies, acting as the focal point for all technical troubleshooting and support
   

The tasks and responsibilities defined in this job description are not exhaustive and may evolve depending on the project's needs.

MANDATORY REQUIREMENTS

Language skills:
- Strong command of writing and editing documents in English and Arabic 

Education degree: 
- At least a University degree in Statistics, Mathematics, Computer Science, Information Management, Demography, Sociology, or a numeracy discipline from a recognized institution. 
- Postgraduate or Master's degree is desirable. 

Work experience: 
- At least 2 years of work experience in a similar field in an international NGOs/On-site training in social or monitoring work.

Knowledge and skills: 
- Ability to formulate data management systems, technical requirements and operating procedures
- Demonstrated analytical skills and knowledge of research, data management and analysis processes
- Experience in managing electronic data collection tools such as Kobo, ODK, CommCare and coding form
- Experience with advanced statistical software such as SPSS, InVivo, Stata etc
- Proficient in graphic design software and geographic information system
- Good knowledge of MS-SQL server and sharepoint 
- Excellent knowledge of Excel and Access (data manipulation and report generation) or any other database platform
- Experience in creating and maintaining databases
- Understanding of data security and protection policies

Computer skills: 
- Knowledge of the MS office software (including Word, Excel, Outlook) and a basic understanding of data analysis packages such as SPSS, Epi-Info etc.
 

ASSETS:
 

Interests 

• Good communication skills, diplomacy and a solution-oriented attitude 
• Curiosity and interest in the organization's activities
• Good ability to manage deadlines in emergency response contexts (stress resilient)
• Honesty, integrity and transparency
• Adaptability, flexibility
• Autonomy, sense of initiative and anticipation
• Punctuality
• Transversal skills: 
• Well organized, and attentive to details
• Conflict resolution and diplomacy
• Ability to analyze and suggest improvement
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure
• Ability to work within a team
• Capacity to adapt and organizational flexibility
• Organization, rigour and ability to meet deadlines
• Ability to work and manage affairs professionally, and with maturity
• Ability to represent the activities and mandate of PUI before local authorities
• Ability to work with different partners in a spirit of openness, and with adaptable communications strategies
   

Interested Applicants can apply using this LINK