Supply Chain Systems Coordinator Save the Children International
Vacancy No: 10173
Operations / Supply Chain:
Program Operations:
Section/Unit:
Supply Chain
Grade Level:
3
Supervisor:
Director of Supply Chain & Program Ops Support
No. of Post:
1
Duty Station:
CO Port Sudan with frequent travels to support field Supply Chain functions
Duration:
12 months
Closing Date:
13 Nov 2024
Background:
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Under the direct supervision of the Director of Supply Chain, this role is to understand the whole supply chain and process in SCI, so he/she can effectively work and coordinate with all supply chain pillars to improving communication and data integrity, to close gaps in understanding in realizing effective supply chain planning through, improving supply chain data collection and analysis methods & developing clear tools and guidance for supply chain data collection and analysis. As well as using TIM, the newly deployed Source to Pay, & ProFleet to enhance supply chain reporting.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to:
Direct: Director of Supply Chain & Program Ops Support
Staff reporting to this post:
Direct: N/A
Budget Responsibilities: None
Role Dimensions: Save the Children International in Sudan is working across Sudan e.g, South, West and North Kordofan, North, West & Central Darfur States, Blue Nile State, Sinnar, Gadrif, White Nile and the Red Sea State in Sudan. Our thematic coverage includes child rights governance, child protection, education, health, nutrition, WASH, livelihoods, and humanitarian emergencies. We maintain diversified sources of funding including SIDA, BHA, DFATD, GSK, EC/ECHO etc.
This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programs and our ambitions.
Duties and responsibilities:
KEY AREAS OF ACCOUNTABILITY:
Monitor and collect data on current supply chain operations, including scheduling, sourcing, warehousing, assets, and delivery.
Analyze data to determine areas for performance improvement.
Investigate pain points within the process and develop solutions to resolve conflicts and inefficiencies.
Gather data on each step within the supply chain, using it to recommend changes to reduce costs.
Support supply chain in FOs & CO with Source to Pay Project.
Communicate with other departments within the organization to identify efficiency issues, develop solutions, and implement changes.
Create performance reports to review & present.
Be Supply Chain’s lead on any SC reporting requirements.
The holder shall work on custom transformation of the diversified data generated by the two new change projects (Pro-save and Pro-fleet) and the existing one (TIM) into a visual utilizable information display. Hence and ultimately Supply Chain analysis enables an efficient and effective supply chain.
Support the Construction Portfolio Analysis
Staff, Performance Management & Capacity Building
When applicable to: -
Lead, supervise and motivate direct reports, ensure they have clear objectives and receive meaningful feedback on their performance regularly (in line with Save the Children performance management procedures).
Create and maintain a cooperative, collaborative, and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.
Lead on capacity building of direct line reports through coaching, mentoring, and training.
Child Safeguarding
Act as an ambassador for child safeguarding in both professional and personal life. Never abuse position of trust and authority.
Keeping children we work with safe from deliberate harm/risk or inadvertent harm/risk. This is a top organizational and personal commitment, and the standards of behavior towards children expected by the organization should reflect both in your personal and professional life.
Behave towards children in a way which reflects the Code of Conduct, CSG Code of Conduct and Child Safeguarding Policy.
Report any CSG issues or concerns in a timely way according to the Country reporting system and procedures. (At least two reports per year). Ask if unclear on anything to do with child safeguarding, such as which concerns should be reported, how to report concerns and how to respond to them
Minimum Qualification, Skills and Experience Required:
QUALIFICATIONS AND EXPERIENCE:
Essential:
University Bachelor Degree
Previous experience of at least one year in an analytical capacity.
Theoretical and practical knowledge of analytical methodologies and tools, particularly qualitative analysis.
Excellent knowledge and experience of Microsoft Excel.
Record of excellent writing and communication skills, demonstrating the ability to summarize key information.
Critical thinker, capable of presenting the ‘bigger picture’.
Demonstrated capacity to work autonomously under pressure and with tight deadlines.
Diplomatic mind-set, respectful of the diversity of experiences and points of view in intercultural teams.
Appetite for learning and making a difference in complex and challenging environments.
Ability to analyze data – and provide trends
Knowledge and experience of Microsoft Power Bi, GIS, and/or other data visualization tools.
Knowledge and experience of setting up and managing databases.
QUALIFICATIONS
Bachelor’s degree in relevant field (e.g. political science, Information technology social sciences, economics, international humanitarian law).
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
bout Us
The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
