The Human Resources and Administration Officer reports directly to Human Resource Coordinator and Office Coordinator. The main responsibility of this position is to manage recruitment and staffing, performance management, training benefits and compensation, organizational development, employee counselling services, and personnel files archiving, management of staff leaves and time and expense technical support and provide administrative support to the HR & Admin Department.

Key Duties:-
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Ensure a full understanding of Sudanese Labour Law and GOAL HR Policies and to keep abreast of any changes to these.
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Provide support to all team at port Sudan office on all administration and HR related issues and.
Recruitment of staff:
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Collaborate and work with the senior management to determine recruitment needs
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Responsible of organize and coordinate aspects of recruitment of new staff and liaising with HAC, advertising, assist with short-listing with line manager, organize interviews and recruitment panel, appointments.
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Ensure recruitment practices are compliant with recruitment policies, procedures and legal requirements.
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Coordinate recruitment process for senior positions within the country program based on assigned roles.
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Provide advice and support to hiring managers on recruitment policies and processes.
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Follow and compile recruitment updates for the country program and ensure submission of weekly recruitment reports.
Periodic staff performance appraisals.
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In cooperation with HR Coordinator; the HR and Admin officer will align with line managers to conduct annual performance appraisals , in addition to manage the process at state level.
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Support the HR Coordinator to track performance appraisals and probation period reviews at the stated time.
Staff Remuneration
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Ensure that the comprehensive terms & conditions of employment manual are communicated and clear to all staff at Port Sudan office .
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Calculating end of service benefits, death, and all other severance payments of all separated staff and submit all the documents to HR coordinator for review and approval
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Ensuring that payments and reconciliation of social insurance, tax and Zakat are correct and up to date .
Administrative Duties:
• Directly supervise Port Sudan based cleaners.
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Make sure that the head count staff records for Staff at Port Sudan office
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Ensure all staff members sign, understand, and abide by GOAL rules of conduct.
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Responsible of updating staff records regularly and insure that all records of staff are including their all valid contracts, letters of appointment, amendments, signed job descriptions, current salary amendments , Annual leave applications , training certificates , sick days, days absent, disciplinary record, appraisal forms and trainings attended.
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In addition to Maintain employee-related databases are up to date and accessible for HR Coordinator and Audit when requested ,
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Responsible of uploading the staff related documents to the HR share folder.
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Ensure that confidentiality is maintained regarding all sensitive personnel data.
Staff contract issue, renewal, amendment, and termination:
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Support HR Coordinator to ensure all staff members have a signed contract and job description.
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Maintain an efficient and effective database of all contracts and key information relating to staff.
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Maintain all staff contracts and make any necessary amendments in good time.
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Assist the HR Coordinator in Preparing employee separation notices and related documentation, follow up with the separated staff to ensure they sign all relevant documents, complete clearances , submit time sheets .
Staff Training and Career Development:
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Coordinate the Induction process for the new hired.
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Support Staff learning and development activities. This includes HR mandatory training program and organizing other learning activities
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Assist the HR Coordinator or the Assistant HR Coordinator in in training other staff as programme staff and other support departments in all HR matters relating to their roles: staff appraisals, conflict management, field staff recruitment etc at state level .
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Maintain a training tracking sheet to monitor trainings identified during appraisals and record all trainings completed
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Act as a focal point for national staff on external trainings.
Employee Relations:
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Manage all employee relations issues for all staff at Por Sudan office .
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Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
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Keep up to date with the legal requirements.
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Represent the organization at different court hearings at state level if assigned by HR Coordinator.
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To ensure that HR issues are dealt with in a timely, confidential, and efficient manner.
Reporting:
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Submit a monthly report to HR coordinator detailing all HR activities.
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Prepares reports and recommends procedures to reduce absenteeism, tardiness, and turnover at state level.
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Responsible to process and generate monthly payroll action reports to the payroll system and ensure proper follow up with Finance Department on related payments (salary transfer and final payments) and deductions on monthly basis.
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Work closely line managers to ensure Timesheets are filled and signed for all staff in a timely manner
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With HR Coordinator, maintain HR filing system and ensure all HR files are uploaded to GOAL SharePoint, with effective organization
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Support HR Coordinator and Finance team to respond to Audit requests as needed.
Office and Guest House Administration
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Support in the management and tracking of the office and guesthouse supplies that include the hygiene materials, water, and any relevant office refreshment.
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Supervise the office supplies in office /Guesthouse and ensure there is always sufficient stock.
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process the monthly utilities/airtime/internet subscriptions/ other contractual services with proper tracking mechanism to ensure processing the monthly payments on timely basis.
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Inspect the cleaning in office and guest house ensuring standard performance to acceptable level
• Manage the overall all Office and Guest House utilities service provisions including timely requests as well as payment processes.
• Ensure cleaning supplies are always available for use.
• Prepare a purchase request for office and guest house supplies in a timely manner.
• Focal point for overall guest house arrangement and official receiving of GOAL and Non-GOAL visitors (staying overnight in GOAL Guest).
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Performs any additional duties when required by the direct supervisor.
Other Duties
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Build and maintain good relation with the fiscal authorities.
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Ensure compliance with all statutory requirements and brief key programme in new requirements; at state level To be up to date on donor compliance issues in relation to HR and to implement the necessary systems to manage this
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Attempt always to maintain GOAL’s reputation.
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Any other duties as required by the HR Coordinator and Area Coordinator

Behaviors:
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Act as a representative of GOAL and demonstrate the highest standards of behaviour towards children and vulnerable adults both in your private and professional lives.
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Demonstrated willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency.
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Skilled communicator and ability to work effectively across multiple cultures, including remotely.
Safeguarding
Children and vulnerable adults who meet GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Qualifications, Qualities and Technical Competencies :
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bachelor’s degree in human resources, business administration, or related field is preferable
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Minimum of 4 years of in Human Resource Management,
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At least 2 years experience with NGOs.
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Comprehensive knowledge of Sudan Labour Law.
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Fluent in English both writing and speaking.
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Microsoft office literate, with good report writing skills;
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Outgoing personality with excellent communication and training skills
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Excellent administration skills and a strong attention to detail.
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Good team player,
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Ability to work under pressure.
Personal Competencies :
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Self-motivation and results focused.
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Open, Flexible, adaptable .
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Excellent interpersonal skills especially in negotiation
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Good problem solving skills
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Committed to high standards and continuous improvement.
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Ability to move between big picture and detail and ready to walk the extra mile to get the job done .
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Commitment to principles of diversity, equity, inclusion

Accountability within GOAL:
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
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Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
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Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
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Report any concerns about inappropriate behaviour of a GOAL staff or partner.
This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder.
GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.
GOAL’s Conflict of Interest Policy applies to all recruitment processes. Staff will be required to declare Conflict of Interest during the process.
Note: If you have any serious concern over wrong doing please report it at www.safecall.co.uk/report or email goal@safecall.co.uk All information is treated confidentially by Safe call and you may remain anonymous if you wish
This Job Description only serves as a guide for the position available. GOAL reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof.