HOPE, Port-Sudan Office

Job Announcement

Terms of Reference (TOR)

27 Oct 2024

No. HOPE/2024/41 

Job Title: Senior Finance Officer 

Base: Port-Sudan with visit to state field offices.

Location: Port-Sudan.

Start Date: Immediately.

Contract Duration: 12 Months.

Gross Salary: 700 USD (the payment will be in SDG currency).

Grade level: Grade 3 (out of 5)

Reporting to: Admin and Finance Manager, cc to Executive Director.

Job application deadline: 09 Nov 2024

Major Functions/ Responsibilities: 

• Support, train and supervision Finance Officers and projects accountants at Port-Sudan and states level to conduct effective financial supervision and provide financial documents and quality control.
• Responsible for HOPE Administrative and Financial Procedures include following Tools & Accounting Cycle.
• Support, train and supervision finance officers and projects accountants at Port-Sudan and states level to prepares financial payments by checking payment requests by using Payment Order (Annex 5) and making the payments for the organization's activities.
• Support, train and supervision finance officers and projects accountants at Port-Sudan states level to Write cheques/ Bank Letters and withdrawals from the bank accounts according to the request by the projects officer and approval by Project Managers/ state field coordinator or/and HQ transfers. 
• Compare, checking and follow-up of all procedures accounting of Cash Flow (credit and debit).
• Support, train and supervision finance officers and projects accountants at Port-Sudan and states level to Control, receives, and prepares all liquidations of financial payment requests as well as supporting financial documents concerning the projects/ office including invoices.
• Support, train and supervision finance officers and projects accountants at Port-Sudan and states level to Maintain and record monthly transaction list (Bank Book), and Petty Cash and reconcile it's with the monthly bank statement and prepare Bank Reconciliation. 
• Support, train and supervision finance officers and projects accountants at Port-Sudan and states level to Ensure transactions are properly recorded by using relevant Financial and Administrative Tools of HOPE or those provided by partners.
• Maintain financial files system and records of transactions by using QuickBooks.
• Processing of staff monthly salary/ payroll and consultant's incentive according to HOPE procedures.
• Cash count for Treasury at the end of each week, and month, and then match them with Bank Book.
• Preparation of monthly and quarterly Finance Report.
• Apply and maintain the financial documentation system, in HQ and Field offices.
• Any other task or responsibility determined by management of HOPE.

Minimum Qualification, Skills and Experience Required: 

1. At least 5 years of related experience in a similar position in finance;
2. At least 3 years of experience working for non-governmental organizations;
3. Education: University degree in accounting;
4. Bachelor's Degree required; Master’s Degree preferred;
5. Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail;
6. Fluent written and oral communication skills in English Language; and
7. Experience designing and using excel.

Requirements: 

1. Job application Letter to outline applicant motivation and why you believe you are qualified for this position

2. CV including two (2) personal references. 

3. Certificates that supporting CV. 

The above documents must be sent to HR in Port-Sudan via e-mail of hopesudan.hr@gmail.com