Under the direct supervision of the Health and Nutrition Technical Coordinator and the Pharmaceuticals and Medical Supplies Manager is responsible for coordinating, defining, implementing, and providing the overall insight for pharmacy management in CARE International in Sudan. S/he will provide strategic direction and technical leadership of CARE’s pharmacy and nutrition supplies management in all CARE projects, ensuring standard pharmacy guidelines are implemented in all medical warehouses and strict measures are applied for effective stock management.  

The job holder will provide countrywide leadership and support in pharmaceuticals management including comprehensive, organized central support to Medical Logisticians at State level. The function will also explore and introduce innovative methods and arrangements for greater efficiency and value for money in all aspects of pharmaceutical management including forecasting and quantification through both national and international procurement of drugs, warehousing and until the drugs reach the end service point. S/he will ensure proper documentation and consumption records are maintained at health facilities, State level. S/he will work closely with Operations team to communicate needs in various field offices. This requires close coordination with all offices in all activities of procurement planning, supply chain analysis and market comparisons inside and outside the country.

The post holder will ensure that appropriate procedures, processes and control mechanisms are in place for the smooth running of the pharmaceutical and medical supplies function as per the MoH and CARE policies and procedures.

Responsibilities / Percentage of time Tasks
1. Implementation of pharmaceutical, nutrition and medical supplies activities
(60%) •

Work with field Medical Logistic Officers (MLOs) in projects: to provide technical support in pharmacy management, warehouse management, stock management and support and supervise the medical order requests.
• Ensure the application of the standard pharmacy conditions in all CARE’s warehouses and applying methods for monitoring and reporting. Through the field MLOs, extend the support to end-user units in supported health facilities.
• Ensure the application of strict stock management system in all CARE’s warehouses and applying methods for monitoring and reporting. Through the field MLOs, extend the support to end-user units in supported health facilities.
• Provide technical support (pharma) in the internal procurement process for medical and nutrition supplies, ensuring meeting the MoH and donor requirements and specifications. 
• Provide technical support in the importation process of the medical and nutrition supplies, ensuring the MoH and donor requirements and specifications are met.
• With the support of the Operations department, lead the clearances process for any pharmaceutical, medical and nutrition supplies and equipment. 
• Participate in Pharmacy and supply meetings and forums and ensure good coordination and collaboration with UNs, Donor and other INGOs.
• Provide the technical support regarding all areas/questions related to pharmaceutical information for: Medical order requests, new proposals, donors questions’, etc. 
• Provide guidance and support to the Country Office different departments and the relevant staff in the field when requires on issues pertaining procurement of pharma and medical supplies. 
• Ensure that CARE Sudan CO Procurement committee is aware of CARE basic rules, regulations and procedures for pharma & medical supplies procurement.
• Review and ensure all consultancy and service contracts are accurately reviewed for all projects.
• Coordinate with other Operations staff and the staff of other departments to ensure that the purchase of goods and services is properly planned, executed and delivered on a timely basis while being cost effective, considering value for money and quality services.
2. Contribute to the success of CARE partnership approach (10%) 1- Work with other  team members in partners review,(management of medical and nutrition supplies) and assessment and identification of  capacity gaps
2- Ensure partner’s involvement in all project activities and build their sense of ownership and accountability. 
3- Support local partners and contractors in following up on project activities implemented by groups/committees and line ministries. 
Participate in the review meetings of partners’ financial and narrative reports, document challenges and lessons learned.
3. Monitoring (15%) 1- Participate in the preparation of project detailed implementation plan (DIP) and monthly progress review exercises. 
2- Ensure the implementation of the project log frame and M&E plan.
3- Conduction of regular Market Survey in the project area to confirm availability and quality of supplies.
4- When required, performs joint site visits with Procurement to confirm pharmaceuticals concerns.
5- Monitor the project activities and track implementation.
6- Suggest, share, test, and implement tools to track changes and impact on the project beneficiaries. 
7- Ensure that the detailed implementation plan and spending plan are adhered to.
8- Develop detailed individual weekly activity plan and track progress. Identify and plan for addressing weak areas in the project implementation at field level
4- Reporting and Coordination (10%) - Periodic stocks and supplies reports to CARE, Clusters, donors
- Ensure representing CARE in any external coordination meeting with related clusters and working groups.
5- Uphold CARE Values and contribute to CIS shared priorities (5%) 1- Be aware of the CARE Safety and Security Management Plan (SSMP) and comply with it at all times
2- Be aware of CARE’s commitments to Gender and Diversity, and strive to uphold them
3- Promote CARE’s core values at all times
Other priority tasks as required by management, for overall benefit of CARE
 

Technical:
- The ideal candidate will have a Pharmacy degree-Essential. Certificate/Diploma in Pharmaceutical Supply Chain is an asset. 
- At least 5 years experience in a similar role with INGOs, with proven experience in pharmaceutical supply chain and in managing pharmacy and warehouses.
- Knowledge of Essential Medicines Lists, and Medical commodities kits: e.g. Sudan essential medicines list, the Interagency Emergency Health Kit (IEHK), Trauma and Emergency Surgery Kit (TESK) TESK,…etc
- Knowledge about Sudan regulations and process of importation of pharmaceutical, medical and nutrition commodities, is an asset. 
- Knowledge of contracting and policies and procedures of purchasing.
- Demonstrable knowledge because of study, training or practical experience on procurement both in humanitarian and development programmers.
- Knowledge of human resources, transformation and change management.
- Knowledge of the requirements of donor compliance on procurement.
- Knowledge of risk identification, analyzing, management and mitigation.
- Demonstrated experience in the administration, procurement, logistic etc. 
Other competencies
- Languages: Good knowledge of both written and spoken Arabic and English languages is a requirement for this position.
- Excellent organizational skills and experience with budgets and tracking project resources.
- Computer skills: Word, Excel and power point and good data analysis skills.
- Ability to work under pressure and to multi-task.
- Effective communication skills, effective in representation and liaison

External candidates who are interested and meet the above requirements should submit their education and experience certificates, Cover letter & update CV to sudanjobs.net