Planning and supervising the day to day implementation of procedures and administrative processes for the efficient clearance and transportation of medical and non-medical goods in the mission according to MSF protocols, standards and procedures in order to ensure the optimal functioning of the mission.

• Planning and supervising the day to day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project), ensuring compliance of MSF standards, protocols and procedures. These activities  include but are not limited to the following: 
• Acting as a forwarding agent for the mission by ensuring all the importation process in liaison with clearing agents through follow-ups of all importation process in order to release the goods as fast as possible; following up on the MOU and liaising with Ministry of Finances and others for taxes exemption. Being the focal person of the Ministry of Health for the import license by providing all the details on the  content of the importations
• Conducting local context watch and proposing best routing for local transport taking in consideration nature of goods and timing and participates in the network for cargo transportation possibilities with the others sections. Organizing regular market consultations and tenders on transport local market (Road , Air…)
• Being responsible for the reception of international freight.
• Planning, prioritizing and organizing the shipment of goods purchased locally and managing all related administration documents
• Communicating with customers, prioritizing transport according to their needs.
• Coordinating and leading the team under his/her responsibility including the daily workers, defining each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings.
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Performing delegated tasks according to his her specialty and as specified in his/her job description.
• With APU Transport (Amsterdam Procurement Unit) or Kenya Office, plan and discuss deliveries of our international cargoes;
• In collaboration with Mission Supply Activity Manager and Mission Pharmacist and intersectional pharmacist, prepare cargo paperwork, submit to government bodies (HAC, MoF, NMBP, Taxation Chamber and Customs,) involved in importing into Sudan and follow-up;
• In collaboration with  your line manager and Warehouse manager, apply for cargoes Transport Permit (TP);
•  Keep up to date the international cargoes follow-up sheet and inform your line manager and the Supply Logistics Coordinators and Supply Team Leader in copy on any delays of cargoes;
• Identifying routes for incoming/outgoing cargoes in collaboration with Supply Logistics Coordinator;
• Provide safe, economical, and efficient movement of organization goods;
• Periodically monitor our clearing agents performance, discuss improvement and report to both Supply Logistics Coordinator and Supply Team Leader;
• Conduct transport market assessment as per line manager request;
• Keep physical and soft archiving of documents related to importation, mark with the red dot all binders containing very relevant documents.