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Duties and responsibilities:
Operations - Implement, document, and ensure that all Alight Operations & logistics, security policies, and procedures are applied at all times by all staff. Propose/develop improvements when required, in close cooperation with the Head of Operations.
- Promote continuous training and mentoring to operations staff, including identification of capacity-building opportunities.
- Support & coordinate with field managers and field logisticians to ensure practical operational support.
- Participate in grant opening and closing meetings to incorporate operations planning into overall project planning and evaluation.
- Review Alight Sudan supply chain plans and strengthens supply chain capacity, precisely the logistics and admin.
- Ensure regular communications are maintained between the field sites and the country office.
- Facilitate visits of donors, international visitors, and other delegates.
- Provide logistics support for the implementation of Quick Impact Projects viz. Kuja Kuja, CM365, etc.
- Coordination and representation of Alight in logistics forums as directed by line manager.
Logistics - Enforce the Standard Operating Procedures (SOPs) relating to logistics to ensure efficient use of resources.
- Manage ALIGHT Sudan fleet (including vehicles, motorcycles, and generators), ensuring proper coordination of movements, vehicles/motorcycles/generators maintenance for maximum availability, and accounting for fuel utilization.
- Asset maintenance and tracking, documented and reported for all Alight’s assets, inventory and equipment at least twice in the year as per Asset tracking managed in Sudan program.
- Conduct spot checks to ensure compliance with Alight Logistics guidelines (inventory control, fuel usage, warehouse controls etc.)
- Manage fuel reconciliation, relationships with fuel providers, and coordinate with the finance department to ensure fuel invoices are settled timely.
- Ensuring Alight Warehouses and stores management SOP is properly followed for the management of incoming & outgoing cargo.
- Handling custom clearance, transportation & storage for incoming international cargo.
- Establish and monitor Framework Agreements (FWA) for administrative & logistics functions like hotel accommodation, air ticketing, vehicle servicing, fuel, internet, etc.
- Preparing and compiling monthly logistics reports, KPIs and sharing with Head of Operations.
- Liaise with 3rd party logistics service providers.
Administration - Manage all ALIGHT rentals and lease agreements country-wide while tracking their expiry and expedite renewals.
- Ensure safe and cost-effective staff accommodation as per policy to field staff.
- Handling all necessary arrangements for Alight staff and other associates visiting Sudan with welcome services, travel arrangements, and needed work setting in the office other external premises.
- Manage and maintenance of office buildings, facilities, and utilities for a healthy work environment.
- Manage office supplies, ensuring responsible utilization and accountability.
- Ensure International in-bound and out-bound travels are well-coordinated and supported with vehicles, security briefs, and travel logistics notes prior to departures.
- Plan, organize and provide support in preparing events, meetings, workshops, and conferences within and outside Alight.
Liaison - Supervision Liaison tasks and duties with the liaison consultant.
- Follow up on all Visa processes and submit them through HAC and other government entities.
- Send a weekly International Visa tracker status.
- Follow up on any other issues regarding the technical agreement submission to HAC in coordination with the field team.
- Follow up with any government regulations.
People Management - Lead, motivate, and manage logistics & administrative staff to fulfill their responsibilities/duties.
- Conduct staff’s performance review as per performance management policy and support in the development of human capital.
- Ensure job descriptions are shared and updated periodically with logistics and administrative staff.
- Identifying fraud and corruption red flags and addresses in a timely manner and report to line manager.
- Provide logistic training, policy refreshers, coaching, and remote guidance to the staff as needed.
- Conduct orientation of new staff on ALIGHT Operations Manual.
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Minimum Qualification, Skills and Experience Required:
Qualifications and experience: - Minimum of Bachelor’s degree in Supply Chain Management /or Operations, Business administration, International trade, CIPS, or related.
- Minimum of three (3) years of work experience with development or relief organizations working in complex emergencies and/or development settings.
- Experience in working with private, non-government section, and/or multilateral donor Logistics requirements and working.
- High proficiency in reading, writing, and speaking English; ability in using computers and standard applications, including Information Management Systems (IMS).
Behavioral competences: - Strong analytical, written, and verbal skills
- High level of integrity, accountability, and personal ethic
- Good interpersonal skills; ability and inclination to work in/with teams
- High level of self-drive, discipline, and desire to achieve
- A go-getter requiring minimal supervision to work towards results
- Willingness to travel and stay for extended periods in remote refugee sites to support work.
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We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
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