The Role of the Finance Officer is to provide finance support to Country Office, as well as to all our FO as necessary addressing issues of finance and provide relevant information to meet internal and external demands. These services may include, but are not limited to, processing cash payments, monthly adjustment, maintain sub ledger, financial advice, Monthly bank reconciliation, Filing, and maintaining the Accounting Records. S/he will be engaged as necessary in supporting grant team as well

1. Processing Cash Payment. a) Ensure that financial information and payment is processed in accordance with CIS procedures and processes.
b) Reviews all vouchers and documents to ensure validity of payment.
c) Perform financial calculations to support financial transactions.
d) Analyze basic financial information in response to queries from Managers, suppliers and customers.
e) Identify and resolve errors and discrepancies.

f) Collates and records cheque payments and/or cash as received.
2. Process payment to CIS employees a) Prepare bank letter for employee salary disbursement based on monthly payroll.
b) Prepare final payment document for separated employees in a timely manner.
c) Check for all relevant benefit payment to employees based on CIS HR Manual
d) Disburse travel related payment based on proper authorization of travel expense of employees.
3. Reporting and Control a) Prepare monthly AJE for prepaid and record in system after management approval.
b) Collect Bank statement from Banks and prepare bank reconciliation by end of each month.
C) Assist Finance Manager to prepare response against audit queries and findings
d) maintains all GL accounts monthly reconciled and cleared.
4. Financial Services
a) Respond to routine inquiries from staff / customers and suppliers and investigates as required.
b) Provide advice to managers and staff on relevant financial issues
c) Observe and maintain client confidentiality
d) Ensure all checks signed by two signatories.
e) Collates and records check payments and/or cash as received.
f) Ensure that all bank charges booked in the month that they are reflected in the statement.
g) Ensure all stale cheques if any are reversed from the ledgers and follow ups done with the respective vendors.
h) Ensure that all cash receipts are banked promptly at least by the next day. This will involve checking and signing the cash receipts register at least once a week.
5. Maintaining Accounting records
a) Ensure accounting data is entered timely into the accounting system with speed and accuracy.
b) Maintain accounting spreadsheets used in the Finance function.
c) Maintain confidentiality of all accounting records.
6. Filling Manage finance document filling by scan all finance document and save in public folder and keep hard copies safety.

7. Audit a) Provide all supporting transactions required by auditors when required. This will involve contacting the finance colleagues in the field.
b) Scan all relevant supporting documents for purposes of audit and ensure all audit reports are filled accordingly.

8. Any other assignment

Any other duties that may be required from time to time that is commensurate with the incumbent’s qualification. And assigned by the supervisor.

 

Education: Bachelor's degree in commerce, preferably in Finance / Accounting
Experience: At least 3 three years relevant experience, preferably in International agencies. 

Language: Good communication skills in both Arabic and English
Computer skills (word processing, Spreadsheet) are essential.
Others: ability to work in a team environment; Good interpersonal skills; Coach or facilitate on financial aspects; Basic understanding of accounting processes and procedures, Financial Reporting, Costing, and CIS accounting systems; planning and monitoring skills
 

External candidates who are interested and meet the above requirements should submit their education and experience certificates, Cover letter & update CV to sudanjobs.net