The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The Supply Chain Officer will report to the Senior Procurement Officer and will be responsible for providing administrative support functions to the IRC country office while coordinating with other field offices.

Main Purpose of Job: 

The Supply Chain Officer is responsible for the efficient coordination, supervision, and management of all procurements for the IRC’s country office. The position is also responsible for the maintenance and policy standards

Procurement

• Ensuring the implementation and supervision of procurement plans & strategies and ensuring all program procurement needs are met on time by GSC and donors’ standards. This includes:-
• Support in the development of procurement specifications
• Ensure approved Purchase Requests are processed through the IRC procurement ERP System (Integra) and ensure data accuracy to reflect BVA accurate spending and balances.
• Request for quotations/proposals. 
• Ensuring that procurement is carried out by IRC and donor-specific policies.
• Ensuring that all Supplies, services, and equipment required are delivered in time.
• Routine communication, coordination, and planning with the relevant requesting staff/programs regarding the order and delivery of supplies. 
• Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors, and full, auditable support documentation.
• Ensuring that all Supplies, services, and equipment required are delivered on time.
• Participate in procurement committee meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval 
• Conduct and document transparent negotiations with suppliers.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.
• Establishment and maintenance of ethical, professional working relationships with suppliers. 
• Advise the supervisor of procurement-specific issues or improvements.
• Any other duties or tasks delegated by the line Manager.

Compliance and Ethics

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: - 

            Implementing due diligence for suppliers includes conducting reference checks, supplier visits, etc.

• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

Supply Chain Planning

The Supply Chain Officer works closely with the Senior Procurement Officer Supply Chain Coordinator, and internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

• Contribute to the preparation and implementation of procurement plans 
• Implementing all IRC procurement SOPs (IRC Supply Chain Standard Operating Procedures)
• Participate in the collection, organizing, and analyzing data
• With the help of the Senior Procurement Officer, the Procurement officer Monitors the supply market and conducts market surveys & analysis.

Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -

• Maintain supplier's file and documentation
• Documents supplier performance 
• Maintain supplier performance scorecards.

Reporting       

• The Supply Chian Officer is responsible for preparing and submitting accurate and analytical reports: 
• Monthly Procurement report to the line manager 2nd of every month.
• Updating procurement plans as required.

Key Working Relationships: 

Position Reports to Senior Procurement Officer. 

Position directly supervises:  N/A 

Other Internal and/or external contacts: 

Internal:   Regular relationships with Programs Staff and country Supply Chain staff at all levels, Senior Procurement Officer and Supply Chain Coordinator. Interacts with the IRC Program department's technical units and advisors. Actively participate in Supply Chain weekly meetings.

External:  May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups, and foundations.

• Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Education: College Degree in Supply chain Management, Procurement, Logistics, Business Administration, or related field.

Work Experience: Over 3 years of work experience in supply chain operations preferably Procurement 

Demonstrated Skills and Competencies: High degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines; Strong computer and communication equipment skills, including Microsoft Office applications. 

Language Skills: 

• Excellent written and spoken English 
• Good working knowledge of French and/or Arabic would be an added advantage

Position directly supervises:  Nil

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, Operations, and Juba Supply Chain Staff.

External:  Partners, Donors. 

           Demonstrated Skills and Competencies:

• Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units, and suppliers.
• Ability to roll out supply chain policies and SOPs
• Knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
• Good organizational, interpersonal, and communication skills.
• Computer competency with word processing, spreadsheets, databases
• Willingness to participate and contribute as a team member, under challenging working and living conditions.
• Able to work effectively in a highly matrixed structure

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. Following these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others. 

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity in our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.