The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Main Purpose of Job: 

The SC Assistant as an integral member of the Supply Chain Department holds primary responsibility for inventory and warehouse management. The role holder will be responsible for implementing the IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.

1.Materials Receiving and Dispatch

You will:

• Receive and document materials from suppliers and other sources.
• Inspect materials during receiving and update required documentation.
• Liaise with the SC Officer (Warehouse), and Supply Chain manager to advise Programs of potential inventory shortages and to provide updates on stock levels.
• Organize a cold chain system and ensure “keep-cool” items are handled appropriately.
• Inspect materials dispatched from the stores and update appropriate dispatch documents.
• Implement GSC SOPs on inventory management.
• Handle all Contribution In-Kind (CIK) and Closed Grant Inventory.
• Organize the replenishment of stock items as the need arises based on an approved purchase requisition.

2. Warehouse Documentation

You will

• Update stock cards, bin cards, and inventory systems regularly.
• Implement standard warehouse documentation processes such as delivery Reports, Waybills, Store Releases, Bin Cards, and Stock Cards.
• Maintain the pharma activity book recording (i.e., pharma Register) for all outgoing and incoming receipts and activities.
• Ensure Warehouse Authorization Schedule is up to date and displayed.

3. Warehouse Controls

You will:

• Participate in and provide accurate reports for the Year-end counts exercise.
• Fully participate in 20% inventory cycle count for all stock.
• Conduct internal inventory checks and keep records of all records.
• Implement (FIFO, FEFO, and LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layouts, and signs display in strategic locations.
• Assign tasks and supervise the working of casual laborers.

4. Warehouse Safety and Security

You will:

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons. 
• Implement and ensure clear safety procedures.
• Ensure the maintenance of pharma building(s), fittings and equipment.
• Ensure the pharma store is regularly fumigated against pests, rats, rodents, etc.,
• Maintain and periodically service fire extinguishers.

5. Reporting

The position holder will:

• Prepare and submit accurate Inventory reports to the supervisor on time.
• Support with developing and updating pharma stock distribution plans as required.

Education: College degree or equivalent in Supply Chain Management, Pharmacy, Logistics, Business Administration, or related field 

Work Experience:

•  2-3 years of work experience in supply chain operations (Warehouse).
• Prior experience of working in Logistics, Inventory, or pharmacy Positions in a multicultural environment.

Demonstrated Skills and Competencies:

•  Fluent English written and spoken. Knowledge of Arabic is added advantage.
• Competent with using computers, especially Microsoft Office Word and Excel spreadsheets and Outlook.
• General knowledge of supply chain procedures and tools
• Good mathematical skills
• Physically mobile, able to lift 30kg without strain.
• Strong sense of personal integrity
• Attention to detail and ability to multi-task.
• Team spirit and problem-solving abilities.
• Excellent interpersonal and communication skills.
• Remains productive when under pressure.
• Demonstrates a systematic and efficient approach to work.
• Relates and works well with people of different cultures, gender, and backgrounds.

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others. 

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.