The IRC restarted operations in Sudan in November 2019 after operating from 1982 until 2009, successfully obtaining re-registration in Khartoum with the transitional government, and launching initial programs to support displaced populations in urban settings around Khartoum. 

Sudan is experiencing multiple challenges generating including macroeconomic crisis, armed conflicts and displacement, protracted refugee situations and natural disasters, as well as Covid-19. The result of this crisis is large-scale humanitarian need across the country leaving an estimated 9.3 million people in need. On top of this, In November 2020, fighting in the Tigray region of Ethiopia led to the flight of around 60,000 refugees to eastern Sudan, with planning figures estimating up to 100,000 refugees by June 2021.

Based on critical needs identified by the clusters, the IRC is currently implementing an integrated Protection, Health, ERD and WASH Programs in Khartoum and Gedaref states and starting up WASH and Health in Blue Nile state. The IRC currently has field offices in Gedaref, South Kordofan and Damazine, Port Sudan, White Nile and Atbara. 

Main Purpose of Job: 

The Warehouse Officer as an integral member of the Supply Chain Department holds primary responsibility for inventory, asset, and property and warehouse management. The role holder will be responsible for implementing the IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.

Materials Receiving and Dispatch

You will:

• Receive and document materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the Warehouse manager and Supply Chain manager to advise Programs of potential inventory shortages and to provide update on stock levels
• Organize a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Implement GSC SOPs on assets and inventory management.
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Organize the replenishment of stock items as need arises based on an approved purchase requisition

2. Warehouse Documentation

You will

• Update stock cards, bin cards and inventory system regularly
• Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards.
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
• Ensure Warehouse Authorization Schedule is up to date and display

3. Warehouse Controls

You will:

• Participate in, and provide accurate reports for Year-end counts exercise
• Fully participate in 20% inventory cycle count for all stock
• Conduct internal inventory checks and keep records of all records 
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of casual laborers

4. Warehouse Safety and Security

You will:

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons 
• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and periodically service fire extinguishers

5. Asset and Property 

• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with supervisor to dispose assets including Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis

6. Reporting 

The position holder will:

• Prepare and submit accurate inventory and Asset reports to supervisor on time as per donor regulations for Asset.
• Support with developing and updating of warehouse material distribution plans as required.

• Work Experience: At least 5 years of work experience in in fleet or transport management or logistics in a multi-cultural environment.
• Knowledge and effective use of fundamental management concepts, practices, and procedures relative to quality and productivity improvements, training, budgeting and cost control. 
• Holder of a valid driving license
• Education: College degree or equivalent in Supply Chain Management, Logistics, Business Administration or related field 
• Work Experience: 3-4 years of work experience in supply chain operations (Warehouse/Asset).
• Prior experience of working in Logistics, Inventory or Warehouse Officer Position in a multi-cultural environment.

Demonstrated Skills and Competencies:

•  Fluent English written and spoken. Knowledge of Arabic is an added advantage.
• Competent with using computers, especially Microsoft Office Word and Excel spreadsheets, INTEGRA or Enterprise Resource system and Outlook.
• General knowledge of supply chain procedures and tools
• Good mathematical skills
• Physically mobile, able to lift 10kg without strain.
• Strong sense of personal integrity
• Attention to detail and ability to multi-task
• Team spirit and problem solving abilities
• Excellent interpersonal and communication skills 
• Remains productive when under pressure
• Demonstrates a systematic and efficient approach to work
• Relates and works well with people of different cultures, gender and backgrounds
• Relates and works well with people of different cultures, gender and backgrounds

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others. 

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.