Vacancy: Finance Officer @ Alight Closing: 17/Sept/2024

- Job closed -

Finance Officer
Alight

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, El Daein,serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 400 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

Vacancy No: 13631

Section/Unit: Finance

Grade Level: F

No. of Post: 2

Duty Station: Kassala

Closing Date: 17 Sept 2024

Background:

COUNTRY PROGRAM MISSION

The American Refugee Committee (ALIGHT) Sudan Program started in 2004 in response to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, ALIGHT expanded services into underserved villages in the East Darfur. The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization.

With an annual budget of over $15m, the Sudan Program has 10 expatriates and over 600 national staff some of who are seconded from the line Ministries of the Sudan government.

PRIMARY PURPOSE OF THE POSITION

A primary focal point for all SDG & USD financial activities and posting of weekly transactions. s/he takes direction from the Finance Manager on ALIGHT finance issues and transactions including payroll, policy adherence, audits and supervision of finance assistants.

A primarily responsible person for ensuring that all outstanding and current invoices between the country office and field office are settled promptly and accurately, and upload monthly and as per requirement on the finance shared drive all cash and bank scanned reconciliations.

Duties and responsibilities:

MAJOR AREAS OF ACCOUNTABILITY

PRIMARY DUTIES/RESPONSIBILITIES

CASH

Request and process internal fund transfers.
Verify Cash Counts and Cash Registers and prepare to adjust entries approved by the Finance Manager and upload them in Serenic.
Verify petty cash regularly and perform a least one spot cash count a week.
Ensure monthly banks and cash accounts are reconciled and clear outstanding items regularly
Post petty cash transactions and invoices daily or no later than the 5 following working days.

BANKS

Ensure bank accounts are reconciled monthly.
Ensure outstanding items are cleared monthly.
Bank statements are regularly requested and filed for appropriate bank balance management

PAYROLL

Assist with monthly local staff payroll reports review and confirm submission of time sheets before payment is made.
Ensure salaries approved to be paid through bank wires are processed in a timely manner.
Review after staff service benefits and issue finance clearance before payment is made to the staff
Assist in preparing Payroll Monthly.

GENERAL ACCOUNTS

Make sure all financial transactions and payments comply with ALIGHT procurement policy and procedures. Payment Request Vouchers are properly filled out and appropriately approved. All transactions are adequately supported and auditable
Make sure bills /vouchers and other necessary supporting documents against cash advance are submitted before posting against grants.
Review and audit all bills/vouchers / receipts (including verification of the authenticity of receipts) for its validity, accuracy, completeness and compliance. If authenticity of any receipt is in question, inform your supervisor immediately.
Prepaid payable and receivable accounts reconciliation on a monthly basis and clearing regularly of outstanding items.
Obtain all project budgets, review them, be familiar with line items and codes and use codes properly in making any outstanding items.
Assist with facilitating of internal and external audit /compliance activities as required in consultation with supervisor and/or Finance Controller.
Back-stopping of other Field Finance Officers or Field Finance Assistants as needed.
Enter to the system (Serenic) all SDG and USD transactions and invoices on a daily basis as possible as or no later than the following 5 working days. Ensure that the description is in plain English precise and clear
Ensure weekly and monthly field offices transactions are compiled, reviewed and posted on time for Khartoum.
Assist the finance manager on processing grants expense accruals.
Assist the finance manager on processing payment accruals
Assist the finance manager with rents amortizations.
Any other tasks as may be assigned by the Finance Manager/delegate or Finance Controller.

RECORDS MANAGEMENT

Ensure USD & SDG documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per ALIGHT policies, procedures and guidance.
Ensure that all USD & SDG field financial and administration documents are filed and labeled in a logical, orderly and neat manner in order to provide for security of documentation, ease of accessibility and the preservation of records.
Keep all bills/vouchers or any cash transaction documents under your responsibility in a protected place. No one should have access to any documents under your care without your knowledge.

OTHERS

Contribute towards improvement of financial management systems including internal control systems.
Keep supervisor informed of all activities including concerns on a regular basis
Follow ALIGHT policies, procedures and protocols as outlined and instructed by the management of ALIGHT
Carry out any other special responsibilities occasionally assigned by supervisor or/and Finance Manager
Exhibit the values of compassion, respect for people, team-spirit, and non-violence, simplicity in work style and integrity in daily organizational activities.
Update programme staff on the status of spendings and cash availability in Kassla office.

Minimum Qualification, Skills and Experience Required:

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED (List the essential technical and professional skills and knowledge required to do the job well. Include years of experience required.)

BSc Accounting, degree in Accounting
4 years of finance management experience. Preferably in INGOs sector
Good Microsoft Word and Excel Skills
Have English speaking and writing ability; with knowledge of local dialects

KEY BEHAVIORS & ABILITIES (List the key behaviors and abilities that relate to success on the job that are critical to achieving the position’s mission and goals.)

Excellent interpersonal communication skills
Willingness to work in hardship and unsecured environment
Willingness to work extra-hours voluntarily as required and to travel and stay in other ALIGHT locations as required
Good personal qualities including a cooperative and flexible attitude and being a good team player
Demonstrate commitment to ALIGHT’s core values and policies.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.