The Senior Liaison Officer is responsible for the liaison of ACF's work with federal government bodies including but not limited to HAC, Ministry of interior, Security departments, Labour office and ministries to ensure smooth communication and workflow between authorities and ACF.

In support of the Country Director, they will assist in engaging with all authorities, aligning efforts with the country strategy. Additionally, they will develop and maintain relationships with key stakeholders and actors to ensure the successful implementation of Action Against Hunger’s strategy.

Core Objective 1-1: Liaison and governmental relation (60%)

Objective 3: ACCESS

1. Continuously monitor access challenges and provide advice on possible solutions.
2. Maintain up-to-date knowledge of government requirements and processes for travel and project implementation. 
3. Lead efforts to acquire necessary permissions.

Objective 1: Liaison and governmental relation (60%)

            Tasks:                                      

• Ensure that all ACF staff has applied and obtained on time entry or exit Sudan visas, stay, travel or working permits/Residency in the mission according to needs     
• Stay updated and informed about any change in the procedures to follow to obtain any visa, stay, travel permit or working permits.       
• Maintain the coordination on ongoing processes, specific situations or changes in the procedures   .           
• Ensures that ACF complies with all the requirements of HAC federal and state. (Opening of office, bank accounts, social security and tax office registrations etc.)  .
• Disseminating/displaying internal information and documents       
• Participate in meetings related to administrative issues or any other related meeting.          
• Arrange all necessary meetings related to administrative issues (HAC, residency office, security, labor office…)  .   
• Be the focal point also for the administrative audit, reporting, MoU, and or Technical Agreement to ensure smooth continuity of Operations for ACF .           
• Facilitate meetings with ministries upon request  and needs 
• Ensure translation to any official documents (MoU, etc…)  .          
• Support ACF to all matters such as administrative or customs related issues .
• Inform about any possible risks or problems related to administration or customs on ACF   .      
• Promote and share ACF principles and values at all level of local authorities.           
• Keep all documentation and files updated, properly filed and easily accessible for the authorized internal users but in a secured locker  .      
• Follow up on renewal of registration of ACF   .    
• Follow up on the Residential approval  .

Objective 2: Access, Safety, Compliance (20%)

            Tasks:                               

• Identify and address existing operational and managerial gaps in the areas of access, and staff safety .       
• Work closely with the CD to review existing operational systems.           
• Ensure contractual compliance with ACF and international donor regulations in term of relationships with authorities .           
• In collaboration with CD, develop and manage all operation departments’ annual budgets and workplans;             
• Support “briefing” on context to all the new staff entering the mission (national or international)  . 
• Participates in the identification of measures of safety of operation and staff.     
• Ensure the viability of the proposed measures (material resources needed)   .     
• Assist the Country Director with other duties as necessary.            

Objective 3: Reporting (20%)

            Tasks:                                

• Provide monthly report on current month’s activities and plans for coming month to his/her line manager.              
• Consolidate and the submission monthly and yearly reports due for to HAC .
• Prepares retro planning for these reports  .
• Elaboration the Monthly Report (MLR) according to the kit-log and instructions embedded in format of the report.            
• Equipment management and inventory.             
• External reporting - operation donors reports / proposal.            
• Elaborate the donors reports.  
• Report any shortage, variances, and irregularities from standards to the Country Director.        
• To provide Hand over report/ final report when leaving the position.    

Objective 4: Additional responsibility

Tasks:                              

• Ensure team spirit and motivation within ACF team .       
• Travel in a regular basis to the different mission bases .  
• Any other duties assigned by the CD.     
• Fulfil any duties that are inherent to the position and requested according to mission needs and context.        

Remuneration package

• Based in: Port Sudan (with required travel to areas of innervation where AAH operates  ).
• Internal relations: Mission Departments
• External relations: The SLO will facilitate with authorities in PS at federal and state level for all related procedures
• Position length:  1 year (renewable)
• Line manager:  Country Director
• Salary: 1350 USD (gross)
• 20 annual leave days.
• Emotional care service for the employee and HIS \ her family .

Notes: 

• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high number of applications received, only potential applicants will be contacted.
• To apply for this job, you must visit our recruitment website at the following link : http://employ.acf-e.org/index.php/positions/view/9559

Action against Hunger is committed to preventing any type of unwanted behavior at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for .