Alight, formerly the American Refugee Committee (ARC), is an international non-governmental organization providing integrated health; nutrition; and water, sanitation, and hygiene (WASH); food security and livelihoods; community protection; and peacebuilding services to nearly 2 million people annually. 

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Since the war erupted in April 2023, Alight has further expanded its activities to provide assistance to people affected by the conflict and has relocated its country office to Port Sudan. Field offices in Kassala, Gedaref, Nyala, El Daein, serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 500 full-time staff joined by over 100 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

PURPOSE

The Port Sudan HR Officer’s role is to provide support to the field HR team in HR operation, recruitment, and onboarding and to act as HR focal point for the Country office.  

Fully integrated into the Country office and collaborates with the HR Managers and the Head of HR, the HR officer provides professional support to Alight Sudan staff. 

He/she supports the field HR team in various areas of expertise and has full autonomy to propose improvements to existing policies and procedures to enhance the quality of the department. 

The HR Officer, as a member of the support function, is customer-focused and performs all duties in accordance with Sudanese labor laws, Alight's internal policies, and fairness. 

He/she works closely with other members of the HR team in the country office, under the supervision of the HR Manager.

MAIN RESPONSABILITIES

HR Administration

• At the national level: 
  • Review and process all contracts coming from the field for approval
  • Support field staff with advice on appropriate contract types when necessary
  • Coordinate with the HR team in the field to ensure that the staff database is updated on a monthly basis 
  • Organize the collection of data from the field, including the collection of personnel files, to secure the HR personal files on the Cloud.
• For the country office: 
  • Create and maintain a contract tracker for country office staff on a monthly basis ensuring that it is up to date for the monthly payroll process
  • Monitor contract expiry date and alert managers in a timely manner providing whilst consulting 
  • Ensure that the staff contact list is updated on a monthly basis by liaising with the administration team
  • Support payroll manager by routinely providing information on new hires, change of status, or contract amendments
  • Create personnel files for new hires and ensure that all Port Sudan staff files stay up to date

Recruitment, Selection, and Induction.

• Ensure that all recruitments follow Alight Recruitment Policy
• Update and maintain recruitment tracker
• Process all RRF (recruitment requisition forms) from the field for approval.
• Communicate all open positions internally and/or externally
• Lead recruitment process with Hiring Managers to respect the different steps; long-listing, short-listing, scheduling, and organizing interviews. 
• Develop and maintain efficient collaboration with HAC and involve their representatives in each recruitment process
• Ensure that all the requirements for recruiting staff, including satisfactory reference check, and background check is met prior to making an offer to the selected candidate. 
• Develop and keep updated the onboarding policy in collaboration with the HR Manager 
• Ensure that all new staff is involved in an induction program 
• Ensure that all Country Office new hires have a clear understanding of all Alight HR policies and procedures
• Conduct three-month new hire check-in interviews
• Follow up with supervisors during the probationary period to ensure proper integration of all new hires
• Provide full support to HR in the field in terms of recruitment and onboarding when necessary 
• Provide ALIGHT staff badges by liaising and organizing with the operations team

Professional experience 

• 4 years of experience as an HR professional 
• Good knowledge of national labor laws in Sudan and other statutory requirements.
• Experience in working as HR in a large size structure (more than 500 staff)
• Experience working as HR in the humanitarian/NGO sector, an asset
• Experience in the recruitment process and onboarding

Educational background and specific skills required 

• Bachelor’s degree in Human Resource Management, Labor Law or relevant fields.
• High confidentiality
• Good computer skills, including Microsoft office, outlook and experience with HR software
• Well organized and structured
• Good understanding of compliance requirements
• Willingness to bring a high level of commitment to the realization of his/her mission
• Ability to travel to the field on a regular basis.

Languages 

• Excellent verbal and written communication in English and Arabic.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.