We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
Grade Level:
D2
Duty Station:
Khartoum -Karari
Duration:
5 Months
Closing Date:
03 August 2024
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Background: The CCCM Officer works closely with the Sn. CCCM Officer in supporting timely and effective running and delivery of CCCM project activities. S/he develops workplans and ensures activities are delivered to achieve the objects and targets as per the project proposal. When applicable, the CCCM Officer directly line manages the CCCM Assistants/ Community Mobilizers and/or daily enumerators. The CCCM Officer is responsible for prioritizing day-to-day activities, assisting with internal and external reporting, preparing logistics requests, ensuring information collection, co-facilitating meetings, developing templets, monitoring budget expenditure, and co-leading discussions with local authorities and service providers. The CCCM Officer performs his/her functions with minimal supervision from the Sn. CCCM Officer and s/he has proven ability to solve problems, prioritize key updates, challenges and urgent issues as they arise. Under the authority of: Line Management: - CCCM Assistant/ Community Mobilizer
Daily Enumerators Internal: - Protection Manager
- Protection, WASH, CASH Coordinator
- Base Manager
- FLATs
- MEAL Department
External: - Local authorities;
- IDPs in and out of the site;
- Humanitarian Partners (INGO/NGO; humanitarian agencies);
Suppliers / service providers / sub-contractors - Co-develop and implement long-term workplan in line with needs of site and urban residents and project requirements;
- Coordinate with other project sectors and office units, including finance, logistics and HR to ensure smooth implementation;
- Ensure service monitoring and addressing of key gaps in line with Sphere standards, while fostering an inclusive CwC and governance schemes;
- Strengthen and maintain coordination with service providers, local authorities, site management bodies, and the community through regular meetings and consultations;
- Ensure timely recruitment and follow-up of site management staff and enumerators/daily workers.
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Duties and responsibilities:
- Project planning and implementation
- In collaboration with the Sn. CCCM Officer, prepare a long-term work plan in consultation with all units, taking into account community needs, the longer-term vision of the site/area and project/donor requirements;
- Attend regular staff coordination meetings and follow-up on the timely implementation of the workplan;
- Supervise the designated staff in their day-to-day activities and support them to achieve their targets;
- Contribute to service provision in line with minimum standards and through close collaboration with service providers, people of concern and local authorities.
- Ensure service delivery in line with minimum standards
- Implement effective CwC schemes, including the development of an inclusive governance structure;
- Conduct service monitoring exercises and addressing of gaps through other units, referrals, advocacy and follow-up with service providers;
- Identify needs and supervise implementation of site maintenance activities, ensuring inclusive access to services;
- Coordinate site assessments, conduct service and stakeholder mappings and maintain an updated contact list;
- Strengthen coordination mechanisms on site/area of implementation with various stakeholders;
- Hold coordination meetings for the sites/area and team meetings as required;
- External relations
- Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;
- Cultivate good relations with key humanitarian actors – local and international through regular attendance and facilitation of meetings;
- Maintain excellent relationships with local authorities, IDP community members and host community in order to ensure smooth communication, activity implementation, and community outreach;
- Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner;
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure complementarity of activities and gap filling;
- Support with troubleshooting and conflict resolution with third parties.
- Quality control
- Assess the CCCM activities undertaken and ensure efficient use of resources and quality implementation;
- Provide technical guidance, regularly monitor implementation and flag urgent issues as they arise;
- Document lessons learned and best practices and contribute to strengthening institutional memory.
- Reporting
- Provide regular and timely updates on progress and challenges to the Sn. CCCM Officer;
- Record, monitor and analyse the data related to the project activities;
- Contribute to external reporting as required.
- Administration and Operational Management of MSM Activities Implementation
- Finance - Support the Sn. CCCM OFficer with budget forecast
- Logistics
- Support the Sn. CCCM Officer with procurement planning and follow-up, leading all procurement follow up, including the preparation of procurement plans, OFs, TCs, etc. up until the signature of the completion/ delivery certificate; AA
- Ensure a proper management and use of the project assets and stocks; A
- Plan for all activity movements under supervision based on available fleet and applicable policies.
- Keep a record of all CCCM documents on the server and as hard copy as needed.
- Security and contingency planning
- Be aware of security issues, policies, SOPs and they follow them accordingly;
- HR
- Ensure timely recruitment of staff and enumerators/daily workers in anticipation of needs and avoidance of gaps;
- Follow up on staff management, including development of ToRs, leave planning, performance appraisals and the identification of recruitment needs;
- Strengthening of team capacity through trainings and/or the identification/flagging of training needs, the development of improvement plans and highlighting of performance gaps to the PM;
Ensure that staff understand and are able to perform their roles and responsibilities
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Minimum Qualification, Skills and Experience Required:
- At least 1-2 years working experiencewith an NGO / humanitarian agency (local or international);
- Demonstrate knowledge on key humanitarian principles and Project Management Cycle;
- At least 1 year of experience in managing teams with proven interpersonal and leadership skills;
- Flexibility/ability to work on emergency activities;
- Experience in at least one of the following areas: project implementation, CCCM, Protection, Community Engagement
- University degree (i.e. Bachelor level);[RO1]
- Proficiency in English and local language (Speaking, Reading and Writing);
- Proficient in using MS Office (Excel, Word, PowerPoint).
Desired: - Certificate/Training in site management.
Experience in training and capacity building staff and external stakeholders [RO1 of project workplans developed; # of governance committees established, trained and running as per their ToR; # of site assessments exercises supported; # of service mappings supported; # of maintenance works successfully implemented by SM unit; # of meetings held with local authorities and service providers;
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Please apply Before 3 August in Sudan Job
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