ABOUT MERCY CORPS

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

PROGRAM SUMMARY
Mercy Corps has been operational in Sudan since 2004 and currently leads humanitarian assistance and longer-term development efforts in conflict-affected South Darfur, Central Darfur, South Kordofan, North Kordofan, Kassala, Gedaref, and Khartoum States, supporting host communities, IDPs, returnees and refugees. Mercy Corps’ current areas of programming include food security and livelihoods, WASH, health, nutrition, peace building and protection, resilience, and Market Systems Development.

THE POSITION Summary
Working in the Finance Department under the direction of the Sub Award Manager, the Subawards Coordinator and Compliance Officer is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement. The Subawards and Compliance Officer is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.

ESSENTIAL JOB RESPONSIBILITIES

1.Conduct subgrantee pre-award assessments and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
2.Assist in the preparation and review of subgrant agreements.
3.Provide on-going training and support to subgrantees in Mercy Corps and donors subgrant financial procedures and assist in conducting formal subgrantee training workshops.
4.Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
5.Assist in subgrantee site audits and prepare site visit reports.
6.Follow up on all subgrant compliance issues and audits and document resolutions.
7.Maintain subgrant tracking as well as financial files in accordance with the Field Finance Manual and Subaward Financial Management Policy
8.Process subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
9.Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
10.Assist Finance department in providing compliance training for MC staff.
11.Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
12.Other duties as assigned.
Safeguarding Responsibilities
•Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
•Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
•Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options

SUPERVISORY RESPONSIBILITY
None

ACCOUNTABILITY

Reports Directly To: Sub Award Coordinator
Works Directly With: Finance Department, Operations Department, Program Managers, MCG/MCE HQ Compliance, and others
ACCOUNTABILITY TO PARTICIPANTS AND STAKEHOLDERS
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

MINIMUM QUALIFICATION & TRANSFERABLE SKILLS
• 2-3 years of finance experience, including budgeting and grant management, Partner’s Management auditing.
•A university degree in finance, accounting or a related business field is required.
•Two years experience in the Finance Department of a non-governmental organization is preferable.
•Good understanding of major international donor rules and non-profit accounting
•Prior experience with computerized general ledger software.
•Advanced computer skills in MS Office programs, particularly Excel and Access.
•Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
•Excellent oral and written English skills

SUCCESS FACTORS

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical. The subawards and Compliance Officer must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites. 

ORGANIZATIONAL LEARNING
Ongoing learning in support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

DIVERSITY, EQUITY & INCLUSION
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis. As an applicant, if you witness or experience any form of sexual
misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).

EQUAL EMPLOYMENT OPPORTUNITY 

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
LIVING CONDITIONS / ENVIRONMENTAL CONDITIONS 

The position is based in Port Sudan.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/short term assignment to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.