HR Manager - Talent Acquisition, Learning & Talent Development Save the Children International
Vacancy No: 6
Section/Unit:
HR
Grade Level:
3
Supervisor:
HRD
No. of Post:
1
Duty Station:
Port Sudan Country Office
Duration:
One Year
Closing Date:
19 July 2024
Background:
The HR Manager is in charge of planning, developing, and implementing an effective Talent Acquisition strategy including finding, recruiting, hiring and retaining talented candidates for SCI Sudan. He/she will also be supporting the field offices recruitment and supporting and advising field offices and in terms of recruitment and compliance to policies in recruitment.
Duties and responsibilities:
Supports the Director of HR with Strategic Human Resources Planning
Supports the Director of HR in Designing and managing staffing strategies to ensure that the organization acquires and retains a qualified workforce capable of meeting organizational challenges in both development and emergency contexts
Supports the Director of HR in providing a generalist HR service to managers across a full range of HR issues, handle and advise on involved people management issues.
Works with Country Office Head of departments, program managers to review staffing structures, grading, job profiles, and evaluations.
Coordinates follow-ups on HR annual action plans implementation of HR Manual, service level agreement, and coordinate HR audits.
Proactively contributes to the development and review of HR policies, procedures, guidelines, and business processes, to ensure that everything we do is efficient, cost-effective, and legally compliant.
Supports the Director of HR in identifying strategies and formulation of policies that promote and are not limited to reward and compensation, employee retention, succession planning; workforce planning; career progression.
Supports director of HR in establishing HR departmental measures that support accomplishing the organization's strategic goals.
Conducts a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments.
Human Resources Administration Management
Contributes to the promotion and development of Regional and Global HR network.
Ensure implementation of HR systems, policy, and practice in key HR areas such as recruitment (surge capacity), induction, training, performance management, and well being
Provides operational HR support with local recruitment, induction, discipline, and grievance issues
Makes use of all available policy, practice, checklists, and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place
Oversee effective and efficient use of Oracle Recruitment Cloud (ORC) for talent acquisition and employee management to eliminate administrative tasks, empower employees, and meet the other needs of the organization.
Guides on HR issues, policy interpretation, problem resolution, and compliance with organizational standards and labor law.
Acts as a focal point for inducting all new international staff and visiting consultants, including on their requirements for alien registration, stay visas, work permits, ID cards, etc. in coordination with Liaison Officer & Risk & Compliance Director
Supports Director of HR in negotiations related to HR contracts (payroll, health, and safety, etc.) with legal advisors to secure the organization's interests.
Recruitment Process for national and international non-SMT staff
Coordinates the recruitment process with HAC Labour Department and provides technical support to hiring managers. This includes: coordinate job advertisements, prepare venues for written test and oral interviews, update hiring line managers/Units and departments with dates and time, prepare new selected candidate letter of offer, contract of employment and have them signed by CD and endorsed by HAC Labour Department.
Updates and share a comprehensive recruitment tracker with the director of HR, SMT, and other relevant Units and Departments.
Ensures all recruitment processes follow the safe recruitment standards, including Job Descriptions Child Safe Guarding leveling and specific responsibilities, CSG policies, and code of conduct dully shared and signed CSG face-to-face training the first three months of hire.
Assists the director of HR and relevant hiring managers coordinate shortlisting, written tests, and oral interviews for non-SMT international staff and keep proper records.
Child Safeguarding & Safeguarding framework recruitment focus follow up duties
Ensures compliance with Save the Children policies and practice concerning child safeguarding, code of conduct, health and safety, equal opportunities, and other relevant policies and procedures in all practices
Ensures all selected candidates to SC employment opportunities are not potential child abusers, and they have a considerable level of knowledge on Child Safeguarding.
Facilitates induction to new staff on Anti-harassment and ensuring the signature of the policy
Takes the necessary steps implemented within the CO / RO before any contractual agreement to ensure that all employees, consultants, volunteers, and secondees are vetted before working at SCI. (checked against sanctions lists)
Manage employee on-boarding:
Ensure SCI Sudan has robust and comprehensive induction program for new joiners and all new joiners receive the induction and mandatory trainings within first month.
Maintain the records of staff inductions for tracking and compliance purpose.
Lead and conduct periodic refresher training
Ensure that the mandatory trainings and other key trainings are contextualized to the lower-level staff.
Learning and Development:
To identify the learning gaps both for individual staff and teams and provide technical support in addressing these gaps with through learning and development mechanisms
Work with the HR Director and Head of department to prepare the L&D Plan for employees, in coordination with the SMT and people’s managers.
Lead the provision of good quality and appropriate learning, training, and development for agreed staff groups, including current learning and development programmes such as Managing for High Performance, Leading for high performance and Leadership Development Programme, Mentorship Programs and SHIP.
Ensure that Learning and Development plan are properly budgeted in implemented as planned in the annual L&D Plan/Calendar.
Managing Learning Management System (LMS), generates reporting and analyse training statistics to ensure compliance and effectiveness.
Facilitate and promote in house training programmes as per TNAs conducted.
Carry out assessment and review of impact of L&D activities on individual, project and organizational goals.
Support the Director of HR in the Talent Development initiatives such as talent management, development of individual development plans to nature national talents at management and leadership level.
Review the training & development requests and recommend for HR Director and CD for approval in line with the organization policy.
Staff Wellbeing & work-life balance initiatives
Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote high employee morale and motivation.
Conducts periodic surveys to measure employee satisfaction and employee engagement.
Assists director of HR in managing organization-wide committees, including the wellness, training, environmental health and safety, activity, and culture and communications committees.
Minimum Qualification, Skills and Experience Required:
QUALIFICATIONS
Master's degree in Management, Human Resources Management, Business administration, Social sciences, or other related fields from an accredited university.
EXPERIENCE AND SKILLS
Essential
Prior 5-8 years' experience at HR management level
Proven operational HR track-record – experience of providing a senior generalist HR service to managers across a full range of HR issues
Excellent skills in handling and advising on complex people management issues
Experience of and well-developed skills in recruitment and selection
Good attention to detail
Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R, and debriefing
Excellent skills in Microsoft Excel/Word.
Good facilitation skills and ability to deliver induction briefing/training
Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
Fluent in English and Arabic.
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