Senior Finance Officer
Sudanese Red Crescent Society
 Vacancy No: 1
 Section/Unit: Finance Department
 Supervisor: Head of Accountant or designated Manager
 No. of Post: 1
 Duty Station: Port Sudan
 Duration: 12 months
 Closing Date: 20 July 2024

 
 Background:

The purpose of the Senior Finnane Officer is to ensure development and control related to financial management and other support functions (i.e logistics and Admin) for Norwegian Red Cross operations.



 
 Duties and responsibilities:

Strategic responsibilities

1.Managing annual finance processes and support functions and ensuring compliance according to donor requirements and Norwegian Red Cross rules and systems.

2.Ensure internal control and financial risk management, including mitigating actions and management of suspected and confirmed cases of fraud and corruption.

3.Support Host National Societies’ (HNS), including financial risk management on matters pertaining to Norwegian Red Cross programs.


Operational responsibilities

1. Financial Operations Management

1.1Supports and provides finance and progress analysis to the Country Manager for good decision making.

1.2Responsible for quality and timely financial and procurement planning in the country, including yearly donor ad project budgets, prognosis, and mid-term budget reviews, informing project adjustments, including the reallocation of financial resources.

1.3Responsible for correct and updated quality finance information in NORC accounting and reporting systems.

1.4Ensure sound financial management of the country offices, including timely accounting and reconciliations, budget monitoring and analysis, and forecasting. Ensure daily accounting when required.

1.5Supervise and ensure administration of petty cash and monthly reconciliation, including bank reconciliation of the Norwegian Red Cross according to Norwegian Red Cross’s procedures.

1.6Ensure timely single donor reports according to the donor requirements and NORC rules and processes.

1.7Supervise, review and quality assure expenditure and supporting documentation to ensure compliance, including control and monthly clearance of advances to the HNS with required documentation.

1.8 Prepare and facilitate the annual audit process, as well as following up on remarks and recommendations from the annual audit. Communicate with auditors and national society to resolve any further issues for regional office and NO on matters relating to audit.

1.9 Supervise the inventory list for the Field Office plus Norwegian Red Cross residence every time there is a change, at least twice annually. Make sure that every item is properly tagged.

1.10 Ensures that procurement and logistics policies and procedures are documented, disseminated and consistently followed in the country. Consult Regional logistics Coordinator when relevant.

1.11 Supervise and ensure relevant administrative tasks are performed, including travel arrangements, organization of events, minor purchases for Field Office staff and visitors.

 

2.Financial Administration Integrity

2.1Ensures that a strong internal control environment is maintained in line with Norwegian Red Cross rules and regulations, including proper segregation of duties.

2.2 Contributes to risk register and partner mapping related to financial and administration function with the country.

2.3 Ensure transparency and ethical conduct in financial and administrative practices.

2.4 Develop and maintain relationships with movement and non- movement partners and stakeholders aligned with the NORC missions, related to financial, logistic and admin tasks.

2.5 Quality assures cash disbursements in accordance with Norwegian Red Cross’ partnership calendar.

2.6 Train new staff in Norwegian Red Cross rules and regulations, and the correct use of available finance management tools, in coordination with RO and NO.

2.7 Work closely with the SRCS Finance Development (FD) and country finance/logistic officer to implement strategies for effective inventory management. Oversee and guide in the managing day-to-day administrative tasks, including office facilities, equipment, and general services.

2.8 Work closely with SRCS Admin and logistic focal point at RO and NO to have effective strategy and plan for smooth external and internal procurement process for the country.

2.9 Provide insights and recommendations for cost-saving measures within the country, including administrative and logistical cost-effectiveness.
 

3. Financial Support

3.1Provide support to HNS on all finance matters, including budget and budget revision support relevant for Norwegian Red Cross programmes.

3.2 Ensure finance monitoring visits and spot checks of the National Societies to identify the gaps and provision of recommendations.

3.3 Provide, if needed, finance management support and capacity building to HNS where relevant
 

4. Human Resources Development:

4.1. Contributes to human resources planning for personnel in the country, analyzing and identifying improvement initiatives, as well as ensuring follow up to enable continuous development.

4.2 Ensures that all support staff have yearly work and development plans and follow up on performance regularly.

4.3 Set objectives for the finance team, delegate tasks and authority, involve, motivate, and follow up colleagues in line with Norwegian Red Cross leadership development model.

 

 

Collaboration

- Engage with the SRSC finance manager to ensure timely and quality collaboration and extending financial support as needed.

- Support the implementation of the NoRC Financial Development project in collaboration with SRCS finance team.

- Engage with the Technical Unit to ensure consistent accountability towards Norwegian Red Cross rules and regulations, guidelines, and deadlines.

- Collaborate with the Finance and Grants Unit, and regional office to implement Norwegian Red Cross’ guidelines, rules, and regulations in country.

- Collaborate with fundraising teams to provide financial insights for grant applications and donor reporting.
 

Mission specific responsibilities

The CSC will be contracted by the SRCS and seconded to the NORC. The CSC will be under the direct supervision of the NORC CM in Sudan and report functionally to the NORC Regional Finance Unit and Manager in Nairobi.

 

In her/his capacity as SFO, s/he is ultimately accountable for the budget and finances under the responsibility and oversight of the Sudan Country Manager. As member of the country management team, s/he contributes to the decision making process with particular focus on financial and administrative matters. Carry out financial analysis and supervise the accounting activities. S/he ensures that financial management is in line with Norwegian RC policies and procedures and comply with NORC contractual obligations and SRCS and Sudan policies. The position holder is expected to maintain high standards of integrity


 
 Minimum Qualification, Skills and Experience Required:

Formal Competence-Relevant university degree (Chartered Auditor, Business Administration, Finance Management or Finance Degree, Chartered Accountant or equivalent)


Personal qualifications, skills and knowledge

Skills and knowledge

- Successful track record of managing international finance and administrative teams, including remote support.

- Five years of relevant experience in NGOs.

- Proven experience in financial planning and budget analysis.

- Knowledge of relevant accounting concepts, International Financial Reporting Standards or equivalent.

- Advanced understanding of internal control and treasury management concepts.

- Track record of managing humanitarian teams in complex humanitarian setting.

- Fluency in English and Arabic is required.


Personal Qualifications

- Ability to work towards achieving objectives and results.

- Ability to cooperate and share competency

- Ability to convince and gain acceptance

- Ability to communicate effectively.

- Ability to be solution oriented

- Collaborates well with others and supports others in the pursuit of team goals.




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