HOPE, Port-Sudan Office

Job Announcement

Terms of Reference (TOR)

07 July 2024

No. HOPE/2024/32

Job Title: HR Officer 

Base: Port-Sudan with visit to state field offices.

Location: Port-Sudan.

Start Date: 15 July 2024.

Contract Duration: 6 Months.

Gross Salary: 500 USD (the payment will be in SDG currency).

Grade level: Grade 3 (out of 5)

Reporting to: Executive Director, cc to General Director.

Job application deadline: 14 July 2024

Major Functions/ Responsibilities: 

Recruitment, Selection, and Induction

• Ensure that all recruitments follow HOPE Recruitment and HR Policy.
• Communicate all open and announced positions internally and/or externally.
• Lead recruitment process with Hiring Managers to respect the different steps; long-listing, short-listing, scheduling, and organizing written tests and interviews. 
• Develop and maintain efficient collaboration with HAC or/and Labour Department and involve their representatives in each recruitment process.
• Ensure that all the requirements for recruiting staff, including satisfactory reference check, and background check is met prior to making an offer to the selected candidate. 
• Ensure that all new staff is involved in an induction program.
• Ensure that all new hires have a clear understanding of all HOPE HR policies and procedures.
• Provide full support to HR in the field state offices in terms of recruitment and onboarding when necessary.

HR Operation:

• Ensure that all staff records/ timesheet filled and signed properly & Collect staff records for payroll on monthly basis as well as records annual leave for all staff.
• Is responsible for staff weekly meeting records.

HR Administration

• Review and process all contracts coming from the field for approval.
• Support field staff with advice on appropriate contract types when necessary.
• Organize the collection of data from the state field offices, including the collection of personnel files, in both soft and hard copies.
• Ensure that the staff contact list is updated.
• Create personnel files for new hires and conduct Induction with direct supervisor of the new hires.

Finance related to social insurance and Income taxes:

• Check/ make the monthly payroll of the staff and requesting the relevant accountant to transfer salaries to each staff.
• Responsible to requesting monthly payment for social insurance and Income taxes withheld from staff.
• Responsible to process social insurance related issues for staff.

Administration:

• Maintain the Human Resource aspect such as group Working Record (Time sheet).
• Responsible for the maintenance of the office facilities including Equipment's, etc..

Others

• Preparation of monthly and quarterly HR Report.
• Apply and maintain the HR documentation system, in HQ and Field offices.
• Any other task or responsibility determined by management of HOPE.

Minimum Qualification, Skills and Experience Required: 

1. At least 5 years of related experience in a similar position in HR, Business Administration or relevant;
2. At least 3 years of experience working for non-governmental organizations;
3. Education: University degree in Business Administration;
4. Bachelor's Degree required; Master’s Degree preferred;
5. Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail; and
6. Fluent written and oral communication skills in English Language; 

Requirements: 

1. Job application Letter to outline applicant motivation and why you believe you are qualified for this position

2. CV including two (2) personal references. 

3. Certificates that supporting CV. 

The above documents must be sent to HR in Port-Sudan via e-mail of hopesudan.hr@gmail.com