HR Coordinator Assistant
Medecins sans Frontieres


MSF - Swizerland - Sudan

Médecins sans Frontières is a private international medical emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.


 Vacancy No: 005/2024
 Section/Unit: Administration
 Grade Level: 7 (base salary: 1309 USD per month)
 Supervisor: HR Coordinator
 No. of Post: 1
 Duty Station: Port Sudan
 Duration: 6 Months with 3 months trail period
 Closing Date: 20 July 2024

 
 Background:

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labor and fiscal regulations, under the HR Coordinator’s supervision.



 
 Duties and responsibilities:

  • Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labor regulation compliance
  • Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
  • Present and explain contract terms and the content of Internal Regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
  • Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
  • Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
  • Follow-up cost of living on a regular basis.
  • Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
  • Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
  • Supervise project budget execution in order to detect deviations and recommend corrections.
  • Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
  • Ensure that all staff have valid work, stay, travel permits.
  • Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.

 
 Minimum Qualification, Skills and Experience Required:

Education

Desirable, degree in finance, business or administration related studies.

 

Experience

Essential, working experience of at least two years in relevant jobs

Preferable, travel administration experience

Preferable, experience with MSF or other NGOs in developing countries

 

Languages

Essential, English & Arabic languages

 

Knowledge

Essential, computer literacy (word, excel, internet)

Preferable, experience with Homère or other HR Information System (HRIS)

 

Competencies

  • Results and Quality
  • Teamwork and Cooperation
  • Behavioral Flexibility
  • Commitment to MSF
  • Stress Management

Application in English language must include:

 

  • Cover letter, explaining your motivation for the position
  • Complete CV, copies of relevant certificates and diplomas mentioned in the CV
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Contact information of the previous employer/s for reference
  • Valid Sudanese ID

 

 

Incomplete applications will not be accepted

 

 

Application to MSF-Switzerland Office in Port Sudan, Labor Office, HAC, or Sudan Job web page before 20 July 2020 only short-listed candidates will be contacted.

 




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