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Duties and responsibilities:
- Accountancy and Treasury management :
- Ensure the daily management of the cash box in Um Dukhun.
- Monitor cash advances to staffs and vendors on a weekly basis in collaboration with various departments.
- Initiate cash request to coordination on a timely basis
- Prepare all documents (including bank reconciliation and cash inventories) to close the accounts on a weekly and monthly basis in accordance with TGH procedures.
- Ensure that accounting records are accurately maintained in the appropriate computer file(s).
- Ensure timely payment of invoices in accordance with TGH financial policies.
- Ensure the classification and archiving of the mission's monthly accounting documents (invoices, hard copies and related documents).
- Provide support in accounting practices to TGH Sudan mission staff in the field, as required, including recommendations on the correct presentation of financial documents.
- Prepare bank and cash reconciliations on a regular basis (at least once per month).
- Contribution to audit preparation
Ensure rigorous internal financial control (compliance with TGH financial procedures and proper use of various tools). - Prepare and file invoices, purchasing files, human resources files and other documents requested for any financial audits, spot checks or evaluations to be carried out by donors.
- Contribute to financial reporting and monitoring of donor funding contracts in liaised with the Financial Coordinator and other relevant colleagues.
3. Human Resources and Liaison tasks: - Prepare and maintain human resources records and processes for TGH national staff based at Um Dukhun (salaries, travel allowances, etc.).
- Set up and maintain national staff files (payslips, time sheets, leave requests, absences, sick reports, scratch card tracking, valid ID card, etc.).
- Follow up of daily workers at Um Dukhun, ensuring that the tool is correctly filled out and that staffs are working properly
- On request, participate in recruitment processes for TGH staff based at Um Dukhun.
- Provide support for HR tasks related to expatriate or Sudanese staff visiting or based in Um Dukhun (perdiem, R&R allowance, etc.).
- Manage HR-related liaison tasks for TGH expatriates and Sudanese national staff in Um Dukhun (visas, certified copies of passports, travel authorizations, etc.); regularly inform mission management (National Director, Head of Finance, Administration and HR) of the progress of these liaison tasks.
4. Other tasks : - Ponctual field mission to other central Darfur bases for finance and HR tasks follow up
- Representing TGH to different local authorities and shareholders
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Minimum Qualification, Skills and Experience Required:
Knowledge and skills - Bachelor degree in finance, human resources, Business administration or equivalent relevant working experience
- 2 Years experience in finance (compulsory).
- Relavant experience in administration is a plus
- Fluency in spoken and written English (compulsory)
- Computer skills (Word, Excel, Outlook, Internet)
- Excellent analytical and reporting skills
Other personnal features - Strong planning and organizational skills
- Problem-solving skills.
- Ability to convey difficult information to management.
- Ability to manage time and set priorities.
- Excellent interpersonal skills
- Proactive, hard-working and able to work independently with minimal supervision.
- Impeccable integrity and respect for confidentiality
- Team spirit and ability to establish respectful and friendly interpersonal relations with colleagues.
Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications through: Opening date 02 Jul 2024 – 11 July 2024 This position is not entitled to TGH INPAT Status, no accommodation, no Monthly Allowances NB : The salary can be paid in SDG due to the current situation and non-accessibility to the base.
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