General 

finance duties

• Ensure confidentiality on all cash / finance issues related to SRCS and NLRC.
• While he/she is SRCS staff, know perfectly, respect, and ensure strict compliance at any time with NLRC standards.

1. SRCS financial guideline and standards for accounting quality (paper and Excel)
2. Integration of NLRC and SRCS accounting quality
3. Donors’ specific requirements, as per donor guidelines and Finance Manager instructions

• Know perfectly, respect, and ensure strict compliance at any time with SRCS standards according to SRCS Financial Manual:

1. SRCS chart of accounts
2. SRCS financial guideline and standards for accounting quality (paper and electronic)
3. Integration of NLRC and SRCS accounting systems
4. SRCS purchasing / validation / payment procedures for the delegation.
5. SRCS cash security rules (cash holding limits for safe and petty cash, security envelopes, cash movement, currency exchange, advances)
6. National tax regulation and other legal requirements from the Sudan government if applicable

Cash safety 

and availability

• Responsible for safety of cash during storage, and daily payment and transfer (in accordance with cash security rules), recommend improvements.
• Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed regularly.
• Monitor cash balance levels in capital, anticipate short-term needs and request relevant cash transfers or withdrawals to NLRC country representative to avoid any shortage.
• Consolidate the cash requests from the field in coordination with all relevant persons (in field + capital), submit to NLRC country Manager for validation and take care of further in-house procedures.
• Organize currency exchange transactions when needed, according to the country exchange policy.
• Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules

• Ensure close and proper follow-up of all cash advances, in capital and on the field (extra-accounting)
• Ensure proper understanding and use of all finance tools: cashbooks, advance books, cash inventories ((Financial system)), bank reconciliations, monthly cash request, etc.
• Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the SRCS purchasing and payment procedures. 
• Ensure compliance with cash control procedures for each journal: cashbook updated at every single transaction IN/OUT, weekly cash count and reconciliation with accounting system together with and NLRC country manager, complete cash inventory performed and signed on last day of the month.
• Ensure any cash discrepancy is investigated (and reported to SRCS Head of Finance and NLRC Country Manager)

• Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts in capital, check all bank reconciliations from the field.
• Ensure copies of checks / proof of transfer are always attached to voucher for payments from bank accountant.

Paper accounting

(vouchers)

• Develop relevant (or suggest improvements to existing) tools and forms to help finance staff record and follow-up recurrent costs in a proper and consistent manner (incentives, per diems, utilities, etc)
• Responsible for quality of receipts / vouchers throughout the mission: check every single voucher from capital + field, ensure that all vouchers are in accordance with NLRC/SRCS standards (translated in a understandable way and readable)
• Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required support documents.
• Report immediately any litigious / suspicious voucher / receipt / document to SRCS Head of Finance Projects section and NLRC Country Manager
• Send personalized feedback to each relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents.

 Budget 

follow-up 

• Perform extracts of expenses, provide relevant cost information, produce cost analysis upon request.
• Help NLRC Country Manager prepare and check the draft initial and revised budgets for the projects.
• Prepare monthly budget follow-up, fill & update relevant comments before submitting to the relevant persons (SRCS Branch and HQ, NLRC Delegation). Upon approval ensure distribution and share comments & analysis with all relevant persons involved.
• Raise attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks

Management

of technical

Finance staff

• Actively support to project accountants based in the field.
• Provide support to (answer questions, feedback) and maintain control (spot-checks, reminders, advice) over finance staff 
• Perform relevant technical training for finance staff in capital or on the field (in particular assistants, officers and cashiers) for skills improvement in the area of accounting.

• Perform field visits as per need and requests, write field visit reports.
• Perform controls and ensure compliance by field accountant and work continuously for improvement throughout the Projects.
• Immediately inform SRCS Head of Finance and NLRC Country Manager of any problem or issue arising in the course of the work
• Main interlocutor and facilitator for project audits 

• Follow up with both SRCS Logistics and Finance Department on quotations and requisitions for project material to ensure timely availability of material. (Only check the documents after logistics finish all procedures).
• Prepare Memos for the diverse administrative procedures (finances, logistics, administration, car fleet, etc.) in the house and deliver them to right people. Ensure follow up.
• Support to NLRC Country Manager & Finance Delegate in various work matters that may arise

Languages:

F/R – English            F/R – Arabic            

F – Fluent  |  R – Required