Field Operation Coordinator (Systems Coordinator)
Concern Worldwide

Concern Worldwide is an international humanitarian organization that strives for a world free from poverty, fear, and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.


 Section/Unit: Operations (Systems)
 Grade Level: F0 to F5 Gross monthly salary ranges between 1014 to 1234 based on experience
 Supervisor: Area Coordinator - West Darfur
 No. of Post: 1
 Duty Station: ElGeneina - West Darfur State
 Duration: 24 months
 Closing Date: 23 June 2024

 
 Background:

Supporting field Operation or Systems in Concern Field Offices in West Darfur.


 
 Duties and responsibilities:

 

Overall

 

  • Supervise the daily, weekly, and monthly operations of the operation  Department in West Darfur
  • Manage and supervise the sub-departments within Operation Department: HR, Finance, Logistic, Procurement
  • Develop, manage, and maintain the budget of the entire operation  department in West Darfur
  • Periodically perform duties of other members within Department
  • Support the other departments in the development, maintenance, and enhancement of relationships with other government entities, NGOs, and private organizations to facilitate all assigned operations and training;
  • Ensuring financial controls and cash management policies and procurement policies and procedures are followed
  • Manage team of logistics, procurement, finance, HR and Admin staff across West Darfur
  • Provide coaching and mentorship to members of his/her team
  • To develop and lead a team of competent staff

 

Financial Management

  • Ensure financial management aligns with Concernís commitment and compliance expectations.
  • Ensure all operation expenditure remain within budget,

 

Logistics/Procurement Management 

  • Support procurement of goods and services within policy and procedure.
  • Ensure procedures are followed in relation to transport reports, movement planning and vehicle servicing. 
  • Ensure all Concernís assets and inventory are updated
  • Ensure all logistic and procurement documents are properly kept
  • Ensure all deliveries are organized
  • Ensure all Supplies Requests and subsequent documentation are approved in line with the Country Delegation of Authority Matrix.
  • Ensure all contract are prepared, reviewed and duly approved upon selection of a vendor/supplier.
  • Maintaining all procurement records in accordance with Concern and donor requirements 
  • Ensure all Concern fleet is properly managed
  • Ensure all Concernís stock is properly managed and controlled
  • Carry out Market Surveys as directed by Logistics Coordinator/ Operation  Director/Area Coordinator
  • Assist the Logistics Coordinator in conducting special tasks/assignments that may not be related to Logistics as and when directed. 
  • Undertake other related duties as may reasonably be assigned by the Logistics Coordinator/ Operation  Director/Area Coordinator

 

HR Management

  • Assist with recruitment for all potential local candidates.
  • Ensure all hard and soft files are properly maintained at WD offices and all documentation is forwarded to Country office
  • Oversees quality assurance for HR policies and processes.

 

 

Code of conduct and associated policies

  • To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated policies. 
  • To support and promote the standards outlined in the code of conduct and associated policies to their team, collaborate organizations and beneficiaries, and be committed to providing a safe working environment.

Other:

  • Conduct himself/herself both professionally and personally in such a manner that will not bring disrepute to Concern Worldwide or conduct that may jeopardize Concernís humanitarian mission.

Emergency Response:

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sudan Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

 

Concern Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concernís core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

 

 


 
 Minimum Qualification, Skills and Experience Required:

Essential

  • Bachelorís Degree or a diploma, preferably in Procurement, Logistics, Administration or related field with demonstrated experience in Procurement and (or) Administration in Sudan.
  • At least five (5) years of progressive experience with at least three (3) yearsí experience with an International NGO in Procurement.
  • Demonstrated working knowledge and understanding of the Procurement Cycle.
  • Strong computer skills in Word and Excel
  • Strong interpersonal skills and ability to relate well with colleagues across all hierarchy levels
  • Strong Communication (both oral & written) and negotiations skills
  • Fluency in English and Arabic is an asset.

Desirable

  • Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
  • Excellent interpersonal and communication skills, facilitation skills and writing skills.

 

Competencies 

 

Essential

  • Managing yourself
  • Leadership
  • Communicating and working with others
  • Delivering Results
  • Planning and Decision Making

Desirable:

  • Creativity and Innovation
  • Influence, Advocacy and Networking
  • Change Management

  • Concern is an equal opportunity employer. Qualified women candidates are particularly encouraged to apply.
  •  
  • Only short-listed candidates will be contacted for the interview. To find out more about Concern Worldwide visit our website at http://www.concern.net   

Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concernís

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

.



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