About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Sudan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Finance Manager, the Finance Coordinator will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.

Essential Job Responsibilities

1. Review Purchase Request, Expense Reports, and Advances per delegated authority.
2. Review Quotation Analysis, Purchase Order, and service Contacts per the delegated authority.
3. Review cash and bank transactions in Navigator – After ensuring all the supporting documents are available, finance coding is correct etc.
4. Ensure all financial vouchers are scanned completely on a weekly basis.
5. Follow-up on outstanding advances contacts, vendors' payments, and records.
6. Participate in Annual inventory & reconcile with stock recordsand navigator.
7. Submit approved Cash Flow projections to the Port Sudan office.
8. Perform weekly cash count.
9. Perform and/or facilitate month-end cash count as per the cash management policy.

mercycorps.org

1. Do respective field bank account reconciliation.
2. Submit month-end reporting packages to Port Sudan office every month.
3. Submit approved Field Cash Transfer Requests up to twice a month.

STAFF MANAGEMENT

• Daily management of the finance assistant.
• Oversee daily cash count with the finance assistant.
• Manage the month-end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
• Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc.
• Post and maintain filing of monthly journal entries.
• Assist in the training and support of the finance Assistant in field offices, including answering daily questions, training new hires, making field visits, etc.
• Assist the Finance Manager in responding to audit inquiries.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

TEAM MANAGEMENT

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

SECURITY

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operating a secure environment and areaware of policies.

ONGOING LEARNING

• In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

DIVERSITY, EQUITY& INCLUSION

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
• We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.

EQUAL EMPLOYMENT OPPORTUNITY

• Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
• We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

SAFEGUARDING & ETHICS

• Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and
• values at all times. Team members are required to complete mandatory Code of Conduct elearning

Supervisory Responsibility

Finance Assistant

Accountability

Reports Directly To: Finance Manager/Finance Director

Works Directly With: Team Leader / Finance team / Field operations team / Program staff / HR staff

Knowledge and Experience

• two or more years of general ledger accounting experience is required.
• A university degree in accounting is required.
• Two years’ experience in the Finance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel.
• Prior management experience and strong organizational skills.
• Excellent oral and written English skills.

Success Factors

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Senior Finance Officer must be willing to travel to Mercy Corps field offices and project sites.