Assignment

The Finance Assistant – Accounting is under the responsibility of the Country Finance Manager. S/he is responsible for supporting ACTED financial management in country, especially consolidating the mission’s accounting data, ensuring the quality and accuracy of the mission’s accounting records and documents. The Finance Assistant ensures that ACTED financial standards are applied in terms of accounting and financial control systems, and that national legislation is adhered to in this regard. He/she provides technical support and capacity building to the other finance staff and shall alert the Country Finance Manager in case problems arise with a potential financial impact on the mission.

Chain of Command 

Under the authority of:

• Country Finance Manager

Working Relations

1. Internal Relations:

• Area Finance Officers and Assistants
• Compliance Department
• Administration Department

External Relations:

• Local Banks

1. Duties & Responsibilities:

General Objectives:

• Consolidation of the mission’s accounting records into ACTED accounting software SAGA, reflecting accurate and clear vision of the mission’s financial situation.
• Ensuring archiving of accounting documents.
• Updating monthly report on accounting flows for Management review.

Key responsibilities:

• Accounting review and consolidation in ACTED accounting software SAGA
  • Receive monthly accounting Excel or SAGA files from the field teams.
  • Review the completeness and accuracy of the file received, request additional information, adjustments, and corrections as necessary. 
  • Ensure implementation of harmonized standard description, correct allocation on projects, correct use of the chart of accounts, correct numbering of records, correct use of third party codes.
  • Ensure that book balances are correct against signed cash count and bank statements and bank reconciliations files.
  • Import monthly accounting in SAGA
  • Update parameters in SAGA as necessary (project financial sheets, staff third party codes, exchange rates, etc.)
• Reporting
  • Support monthly reporting by updating ACTED accounting flows tool named PRATIC:
    • Ensuring that book balances in SAGA match against physical cash in the safe/bank
    • Ensuring that flows are well cross-referenced and lettered
    • Following-up to ensure that advances are closed on the field in a timely manner as per ACTED procedures and lettered in SAGA
  • Support the Country Finance Manager in the preparation of the annual closure in regards to: cleaning and lettering of flows, update of the PRATIC, gathering documentation  from the field.
• Other duties
  • Ensure to send feedback on the accounting to the field Finance Officers and Assistants and provide capacity building to improve the quality and accuracy of accounting.
  • Support the process of archiving the mission financial documentation in ACTED Port Sudan office.
  • Support Port Sudan FLAT assistant in maintaining accurate cash book records for Port Sudan base and perform weekly and monthly cash count with her.