Under the direct supervision of the Senior Supply Chain Officer role is to understand the whole supply chain process in SCIS, so he/she can effectively work and coordinate with all supply chain functions for the office in Khartoum by working towards the ensuring the right products are delivered to the right location on time and at a good cost. He/she will be responsible in stock controls, warehousing, fleet, transportation (staff and goods), and monitoring of the flow of goods. And assisting the procurement function in liaising with suppliers of raw material, manufacturers, retailers and consumers. 

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. 

Warehousing Management  

• Stores Management: Responsible of Stores/warehouses supervision (all stores in Khartoum), including maintaining proper store records, proper stacking, proper ventilation, proper safety, and security measures, etc. 
• Consignee: serve as consignee responsible for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to Khartoum for maintenance or any other purpose and responsible to dispatch them after maintenance. 
• Good Receipt Note (GRN): Responsible of the preparation of Good & supplies receipts notes. 
• Dispatch and transportation of goods & supplies: Perform the tasks for transportation from Khartoum of purchased/acquired Goods & supplies. Responsible for preparation of the required detailed waybills. Follow up the loading processes and the communications with transporters and the point of delivery, until the receipt of GRN and/or authenticated waybill(s). 
• Reporting: responsible for reporting on stock status and consumption tracking of all goods, supplies, and items in the entire store in Khartoum. 
• Stock replenishment: maintain records of the desired minimum & maximum level as per Agency standards. Follow up on the process of replenishment of stocks of all items in the store.  
• Gate Pass: prepare gate pass to be approved for all items leaving the Office premise and ensure adherence by all. 
• TIM: Attain TIM training and further work on data provision for TIM warehouse Report. 

Fleet Management 

Under the direct supervision of the Senior Supply Chain Officer to. 

• Ensure all vehicles are mechanically sound and in good condition at all times according to drivers standing instructions.   
• Ensure that all drivers adhere to SCIS policy and procedures for vehicle services maintenance and conduct driver’s performance reviews.  
• Ensure vehicles hired by projects have agreements and payment made as agreed and on time. 
• Allocate vehicles by ensuring they are assigned as per program needs and that the vehicles are fueled on specified days and fuel liters recorded in the logbook.  
• Ensure vehicle insurances and road licenses are renewed when they fall due and copies of the same are properly filed. 
• Prepare and follow up arrangements for land/air transport of goods and material from HQ to FOs, in direct relationship with the Senior Supply Chain Officer.  
• Prepare the necessary documents and logs. for producing the fleet monthly reports.  
• Following up with any documents related SCI vehicles (ownership, disposal and loan).  

Asset Management 

• Under the direct supervision of the Senior Supply Chain Officer to work on performing the Periodical Physical Asset inventory and, 

Prepare the updates for the inventory assets register (including tagging and receiving assets disposal forms). 

• Assist with the HAC annual and bi-annual reports for assets, and donor report on asset section when required. 
• Assist with ensuring all SCI Assets are updated monthly. 

Procurement and Facilities Tasks  

• Under the direct supervision of the Senior Supply Chain Officer to perform dispensing/clearing of requested (petty cash(advance)for any required logistics work. (Such as advance/instantly paid fees with Traffic Authorities, Casual labor for loading/offloading …etc.)  
• Vehicle and generators supplies: monitoring fuel, lubricants, vehicle and generators spare parts and related supplies and produce periodic consumption report/stock status report.  
• Assist & follow up the with procurement process to ensure availability of all claims supporting receipt documents as to be paid within the SCI payment terms.  

Staff, Performance Management & Capacity Building 

When applicable to:- 

• Lead, supervise and motivate direct reports, ensure they have clear objectives and receive meaningful feedback on their performance regularly (in line with Save the Children performance management procedures). 
• Create and maintain a cooperative, collaborative, and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives. 
• Lead on capacity building of direct line reports through coaching, mentoring, and training.

Bachelor’s degree in administrative sciences. An MBA is desirable. 

1 to 3 years, proven experience in administrating Supply Chain functions: - Warehousing, Fleet, Procurement and Asset Management,  

Good command in and ability to understand Supply Chain issues. 

Females are highly encouraged to apply.

Kindly apply through the below link. Only short-listed candidates will be contacted for next steps. The closing date will be on 26/05/2024. Any application after this date will not be considered. All interviews will be done in the Save the Children office or remotely.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. The selected candidate will be asked to provide a police check before signing the contract.