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Medical Logistic Coordinator
Relief International

Relief International (RI) is an international non-governmental organization US and UK based, working in the humanitarian field since 2004 in Sudan, providing emergency relief and early recovery activities to internally displaced persons (IDP) and rural communities, focusing in lifesaving health and nutrition services. RI is looking for qualified candidates to fill the vacancies mentioned herewith

 Grade Level: G-5
 Supervisor: Reporting to Supply chain and operation Manger
 No. of Post: 1
 Duty Station: Port Sudan and Field Side
 Closing Date: 23 May 2024



Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.

 Duties and responsibilities:



Program Implementation 


  • Coordinate and receive all health and nutrition incoming supplies, including GIK and WASH kits, on transit from Khartoum to RI supported states in Sudan. Ensure that all supplies are verified physically against the supporting waybills.
  • Coordinate the release and dispatch medical, nutrition and WASH supplies from the warehouse to their final points, ensuring that all supplies released are align to RI stock management guidelines. 
  • Ensure that all RI supported health facilities and nutrition sites are practicing acceptable management of medical and nutrition supplies in line with WHO standards, RI and Donor policies. The Medical Logistics Coordinator shall build capacity of the storekeepers /Dispensers/health care and Nutrition workers on effective management of pharmaceuticals and nutrition supplies, including conducting physical inventory, updating stock cards, FEFO/FIFO etc.
  • Ensure use that data collection and reporting tools by all HFs and online monitoring of stoke management, where applicable.
  • Ensure records for warehouse & GIK trackers compiled, updated, and maintained at the box folders with hard copies in a secure place. 
  • Assist any other logistical staff and other program support staff on various tasks as directed, including, but not limited to, stock control, document preparation and processing.
  • Assist the smooth functioning and support of all Rl-Sudan offices, including support supervision to field offices as necessary.


Medical Commodities Warehouse Management

  • Prepare stocks reports for RI Sudan through required periodic reporting (i.e weekly, Monthly, bi-annually and Annually) and ensure stock are well supported by applying required stock management tools in accordance with RI stock management procedures
  • Act as focal person for warehousing & pharmaceutical supplies inventory-management information management system.
  • Ensure rational use of required warehouse pharma management forms and templates for proper management and reporting purposes according to RI policies.
  • Lead and focus on pharmaceutical and supplies commodity reporting and participate through technical assistance in pharma procurement planning, rational drug use, pharma waste and disposal management, drug quality assurance and other related initiatives.
  • Assist the Program Managers and implementing partners in pharmaceutical and commodity management at the field levels.
  • Regularly inspects items (pharmaceuticals and med commodities) received for accurate count and conditions.
  • Promptly flags issues and reports to SCO Manager on pharma stock misuse, loss, damage, near expiry and discrepancies.
  • Supports in reviewing any pharma stock donations (GIKs) and/or any distribution and utilization plans.
  • Participates and supports in the mandatory bi-annual and annual pharma stock physical verification and counting exercise.
  • With other technical personnel, participates in conducting quality and quantity control exercises especially during reception of any pharma (including GIKs) prior to entering into warehouses.
  • Plans, and coordinates monthly spot checks on pharma stock warehouses and ensures all identified gaps are promptly addressed.

 Minimum Qualification, Skills and Experience Required:




  • A Bachelorís degree in Pharmacy or Bachelor Degree in Logistics and Supply Chain Management.  Post Graduate Diploma or Master degree in related filed will be a plus
  • 5 to 10 years of professional experience, out of which at least 2 years in management pharmaceutical and Nutrition supplies, including GIK (Gift in Kind)
  • Vast experience in procurement and supply, and management of pharmaceuticals 
  • Experience working in International NGOs or United Nation Agencies in warehouse department
  • Prior experience in project design, implementation and monitoring and evaluation of HPF projects. 
  • Experience working in busy environment contexts within Sudan. Flexibility, ability to multitask, ability to handle pressure well and meet deadlines, ability to improvise
  • Strong organizational and prioritization skills
  • Computer skills and office management skills
  • Human Relation skills, including integrity and ability to work with minimum supervision and under pressure preferred
  • Able to work under limited supervision
  • Fluent in English and in Arabic oral and written
  • Excellent English Writing and reporting skills 
  • Honest and trustworthy.



We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:


  • Inclusiveness
  • Transparency and Accountability
  • Agility and Innovation
  • Collaboration
  • Sustainability

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