Demonstrate strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff;
Initiate, plan, schedule, report, monitor and assure quality of all assigned procurement activities.
Procurement Management
Responsible and accountable for all assigned work of supply chain related activities with respect to the following tasks:
Manage the day-to-day procurement operations and start to finish procurement process in Khartoum of the assigned PRs;
Manage and review documents received from field offices for the procurement of all supplies, equipment and services and ensure compliance to Field Procurement Manual;
When necessary, assist procurement team in field offices by carrying out complex and higher value procurements from Khartoum;
Ensure suppliers deliver materials and services in accordance with agreed price, time, quantity and quality;
Ensure all invoices are audited for compliance with contract terms and assists in contract closeout;
Responsible for ensuring records are maintained and procurement process is correctly and accurately documented from origination through completion;
Coordinate routinely with other departments to ensure effective and timely coordination and teamwork in procuring goods, services and works;
Assist the Procurement Coordinator for collating and managing the Master Order Tracking Sheet (OTS) for GOAL Sudan progamme;
Manage and oversee the database of long-term contracts/construction contracts and FWAs administered from Khartoum office & field offices.
Monitor performance against targets and deliverables for all contracts, including performance of sub-contracting partners;
Ensure all vendors have a performance evaluation completed on an annual basis and the vendor database is updated regularly.
Reporting
Assist in Collating, managing and sharing the Master Order Tracking Sheet (OTS) for GOAL Sudan progamme with the relevant parties;
Contribute procurement updates for a monthly Logistics Report if any.
Other Duties
Assist procurement Coordinator in system and procedures briefing to new starters, and conduct inter departmental training where required;
Cover for procurement Coordinator when on leave or when absent for any reason.
Perform any other relevant duties as directed by Procurement Coordinator, Logistics & Systems Director.