The Senior Finance Officer will enable the smooth operation of the finance activities, maintains records, support the Finance Coordinator in overall management of financial resources, monitoring and financial controls. S/he will ensure that the Concern Worldwide financial policies and procedures are implemented in a standardized manner and in true spirit.  

Book keeping and Financial Reporting

• Acting as main point of contact between bank and Concern
• Updating bank books on daily basis
• Payment to suppliers, review the payments to ensure complete and accurate
• Arrange bank transfers to field offices
• Providing floats to staff and ensuring floats are cleared on timely basis
• Submitting month end bank books and reconciliations in agreement with country timetable
• Preparing bank reconciliations on monthly basis for Port Sudan accounts
• Ensure bank balances maintained at correct level
• Maintaining cheque log sheet for cancelled, stale and void cheques
• Recording of bank charges on timely basis
• Preparing notification to the bank of all new signatories when new staff join and removing signatories when staff leave
• Maintaining a file of correspondence with the bank
• Preparing all year end bank returns for submission to head office in Dublin

Cash and Bank book review for field monthly books

• Under supervision of Finance Coordinator, follow up with the field finance officers for submission of their monthly cash and bank books by the 5th of every month.
• Carry out monthly reconciliations on all cashbooks and bank accounts by the 5th of the next month
• Keep track of all cash and bank books from the field and ensure they are filed by the finance assistant
• Review of field cash/bank books and scans of documents. 
• Review of field box files/ physical voucher
• Review of all PRF submitted to finance for payment
• creating CSV files of cash/bank books and journals

Maintaining Financial Records

• Maintaining and updating on a timely basis neat and tidy files (hard and soft) for all cash and bank payments, correspondence, and all other tasks covered by the Finance officer
• Keeping track/list of previous years finance files for audit trail
• Organising all documents that come in from field sites for Port Sudan payment, organizing and reviewing of field payments, overseeing scanning of these documents to finance sharepoint in timely and accurate manner

Other Duties

• Assisting the CFC during the internal/external/donor audit. Following instructions from CFC/PPA to facilitate audit work
• Working closely with field offices, system and program team on monthly and annual accruals
• working as member of Purchase committee if required
• Cover other colleagues role during their leave/absence for a  short time as assigned by CFC/Finance Coordinator
• Any other finance duties as required by the Finance Coordinator/CFC
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Emergency Response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Confidentiality:

Except in the normal duties of work, information relating to the practices and business of Concern Worldwide must not be disclosed to another person or organisation without.

Qualified Female Candidates are highly encouraged to apply

Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

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