Senior Finance Officer
Concern Worldwide

Concern Worldwide is an international humanitarian organization that strives for a world free from poverty, fear, and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.


 Section/Unit: Finance
 Grade Level: E0 to E5, monthly gross salary ranges from 792USD to 1014 USD based on experience
 Supervisor: Finance Coordinator
 No. of Post: 1
 Duty Station: 80% Port Sudan and 20 Field Travel
 Duration: 24 months
 Closing Date: 31 May 2024

 
 Background:

The Senior Finance Officer will enable the smooth operation of the finance activities, maintains records, support the Finance Coordinator in overall management of financial resources, monitoring and financial controls. S/he will ensure that the Concern Worldwide financial policies and procedures are implemented in a standardized manner and in true spirit.  This job is anticipated to be 80% based in Port Sudan, with 20% being support of field offices when security permits



 
 Duties and responsibilities:

Timesheet Management:

  • Liase with HR to determine donor funding for all new staff
  • Preparation of all national and international staff timesheets for circulation to all staff
  • Follow up with line managers on completion of staff timesheets
  • Updating time sheet tacking sheet on monthly basis and sending reminder for pending time sheets
  • Review of timesheets received from staff to ensure completeness
  • Actively follow up on all outstanding timesheets
  • Ensure all timesheets are filed and easily retrievable for future audits

Cash and Bank book review for field monthly books

  • Under supervision of Finance Coordinator, follow up with the field finance officers for submission of their monthly cash and bank books by the 5th of every month.
  • Carry out monthly reconciliations on all cashbooks and bank accounts by the 5th of the next month
  • Keep track of all cash and bank books from the field and ensure they are filed by the finance assistant
  • Review of field cash/bank books and scans of documents. 
  • Review of field box files/ physical voucher
  • Review of all PRF submitted to finance for payment
  • creating CSV files of cash/bank books and journal

Fixed Asset Management

  • Identify all fixed assets in the monthly management accounts.
  • provide a monthly report to Systems team with details of all items expensed to asset codes to enable them to ensure Fixed Asset Register is updated correctlly.
  • Participate in the year end fixed asset stock take count

Incountry Income

  • Review monthly bank statements to confirm receipt of incountry income
  • Ensure correct donor and project code are used for recording of incountry income
  • Assist in the preparation of the incountry income file for monthly submission to HQ
  • Assist in the preparation of the incountry income journals

Taxation and Social Insurance Payments

  • Calculation of taxation of staff salary
  • Calculation of staff Social insurance
  • sending information on salary taxation and social insurance to field office
  • Ensuring that social insurance and taxes are paid on/before due date
  • Ensuring that record is up to date

Field Finance Visits

  • Support the field teams by covering for field finance officers while they are on leave
  • Provide training and support to field finance officers
  • Cover field finance gaps where required

Other Duties

  • Assisting the CFC during the internal/external/donor audit. Following instructions from CFC/PPA to facilitate audit work
  • Working closely with field offices, system and program team on monthly and annual accruals
  • working as member of Purchase committee if required
  • Cover other colleagues role during their leave/absence for a  short time as assigned by CFC/Finance Coordinator
  • Any other finance duties as required by the Finance Coordinator/CFC

Emergency Response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

 

Confidentiality:

 

Except in the normal duties of work, information relating to the practices and business of Concern Worldwide must not be disclosed to another person or organisation without.

 

 


 
 Minimum Qualification, Skills and Experience Required:

  1. University degree or diploma in accounting
  2. Minimum of two years of related work experience
  3. Fluent written and spoken Arabic and English and working experience in an INGO or UN preferable
  4. A good understanding of financial control systems
  5. Commitment to working in a team
  6. Willing to travel to field offices ( Kordofan /West Darfur)
  7. High level computer literacy (MS Word, Excel)
  8. High level of discretion is required due to the confidential nature of some parts of the finance function.
  9. CMA Certification will be an added advantage

 


Qualified Female Candidates are highly encouraged to apply


Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concernís

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

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