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Supply Officer
Medecins Sans Frontieres Belgium



Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

www.msf.org/belgium


 


 Vacancy No: 027
 EMPLOYER: MSF-Belgium Port Sudan
 Section/Unit: Supply & logistics department
 Grade Level: 6
 Supervisor: Logistics Manager / Supply Manager
 No. of Post: 1
 Duty Station: Port Sudan
 Duration: 12 months
 Closing Date: 19 May 2024

 
 Background:

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission 



 
 Duties and responsibilities:

  • Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role 
  • Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities 
  • Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed. 
  • Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to  guarantee the availability and the coherence of supply data 
  • Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs 
  • Collecting claims from the field, analysing causes and making corrective actions. 
  • In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required 
  • Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making 
  • Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
  • Acting as a forwarding agent for the mission by ensuring all the importation process in liaison with clearing agents through follow-ups of all importation process in order to release the goods as fast as possible, following up on the MOU and liaising with Ministry of Finances and others for taxes exemption. Being the focal person of the Ministry of Health for the import license by providing all the details on the content of the importations 
  • Managing and planning the shipment of goods between the projects and/or from coordination, choosing the best possible means of transport and routing, taking in consideration nature of goods and timing 
  • Participates in the network for cargo transportation possibilities with the other sections 
  • Organizing regular market consultations and tenders on transport local market (Road , Air ) 
  • Being responsible for the reception of international freight 

Please note: Tests and interviews to be done in person in MSF Belgium Port Sudan Office


 
 Minimum Qualification, Skills and Experience Required:

  
Education 

Essential degree and specialization in Logistics/Supply Chain (with copy) 

English language fluent (state level on CV) 

 

Experience 

Essential in supply chain management (minimum 2 years) and in organization of supply administration, procedures and customs 

Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits) 

An experience in supply with an international NGO is a plus 

 









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