Première Urgence Internationale is a non-profit, non-political, non-religious international NGO. Première Urgence Internationale helps civilians who are marginalised or excluded as a result of natural disasters, war and economic collapse. Our mission is to defend basic human rights, such as those set out in the Universal Declaration of Human Rights in 1948
Under the direct supervision of the Logistics Supervisor/Logistics Manager, the Logistics Officer supports the Supervision of Logistics Assistants, drivers, security guards, and daily workers. Manage and support activities of the office and guesthouse through the logistics support staff, including generator and compound repairs and maintenance (if any); base power management – including best practices for protecting electrical equipment, and provide the needed support to all staff at Karrari Sub Base.
Duties and responsibilities:
EQUIPMENT
Dispatch the equipment at the base according to the needs, and update the equipment list accordingly
Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
Monitor and facilitate repair orders
Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician
Ensure the equipment and machines used by teams are cleaned and kept in good condition.
Records all Base equipment in the PUI Equipment/Asset follow-up sheet
Ensures that all allocated equipment is duly recorded in the staff asset form
Follow up the maintenance of all equipment according to the planning and PUI procedures
Ensure the correct use of all equipment and provide training to PUI staff or contractors if necessary
Communicate equipment needs and damages to the Logistics Manager.
2. PROCUREMENT
Will be responsible for processing the procurement requests according to PUI guidelines
Will assist the Field Coordinator and Head of Base in the preparation of procurement plans
Will assist in the identification of different markets, and also to help in a market survey of gathering prices for different items.
Will make sure to update the PUI bidders’ list for Geneina Base after the pre-qualification process.
3. FLEET
Ensure that the administrative documents for all base vehicles are available, filed, and monitored
Help in organizing the schedule of vehicle movements with the program teams
Ensure completing the required information and signatories for the PUI Vehicle Log Book
Ensure report all car incidents and prepare the reports
4. ENSURING THE MOVEMENT MANAGEMENT
Assist in updating the movement board daily
Receives weekly movement plans for the week from all teams
Make sure there is proper management and planning of vehicle movements
5. IT/COMMUNICATION
Follow-up and update communication credit for Geneina Base.
Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Logistics Manager
Assist workers or specialized technicians if needed
Follow up the quality service provision for internet and equipment maintenance
6. DOCUMENTATION AND REPORTING
Give weekly report to the Logistics Manager about the progress of the logistics activities
Archive and centralize logistics files related to his domain
Prepare the required files needed for the monthly Logistics Report or Audits
The tasks and responsibilities defined in this job description are not exhaustive and may evolve depending on the needs of the project.
Minimum Qualification, Skills and Experience Required:
Mandatory requirements
Language skills: Strong command of writing and editing documents in English and Arabic.
Education degree: At least a Bachelor's degree in Logistics, Business Administration, Social Science or related fields. Postgraduate or Master's degree desirable.
Work experience: At least 2 years of work experience in INGOs is preferable.
Knowledge and skills:
Commitment to the NGO values and principles
Punctuality
Flexibility
Stress Management
Results
Teamwork
Service
Good health and physical condition
Diplomatic and open-minded
Rigour
Honesty
Computer skills:
Office Pack, especially Excel and Word, Outlook, PowerPoint, etc.
Other:
Good skills in reports and contract redaction
Knowledge of humanitarian actors
Good management and pedagogical skills
Excellent communication and diplomacy skills to manage relationships in potentially tense situations
assets
Interests
Good communication skills, diplomacy and solution-oriented attitude
Curiosity and interest in the organization's activities
Good ability to manage deadlines in emergency response contexts (stress resilient)
Honesty, integrity and transparency
Adaptability, flexibility
Autonomy, sense of initiative and anticipation
Punctuality
Transversal skills:
Ability to work independently while taking initiatives and showing a sense of responsibility
Ability to withstand pressure and volatile environment
Sense of diplomacy
Analytical skills
Capacity to adapt and organizational flexibility
Organization, rigor and ability to meet deadlines
Ability to work and manage affairs professionally, and with maturity
Ability to represent the activities and mandate of PUI before local authorities
Ability to work with different partners in a spirit of openness, and with adaptable communications strategies.
Interested Applicants should apply using the link below:
