Operations, Procurement and Logistics Specialist (Only for Nationals)

                                                                             Job Advertisement

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

The USAID/OTI STEP-UP Sudan aims to advance the initial goal of USAID/OTI's Sudan program
objectives, focusing on efforts to pursue democratic change, improved access to timely and accurate
information for citizens, and the promotion of democratic behaviors among Sudanese citizens.
STEP-UP Sudan is an initiative of USAID/OTI in support of the goals of the United States Government
(USG) and, as such, is presented as an integral part of USAID’s program portfolio in Sudan. Program
operations follow standard OTI processes while OTI staff consult extensively with USAID and the US
mission in Sudan during activity design.
DT Global’s STEP-UP Sudan is sponsored and registered with the Ministry of Finance and Economic
Planning in Sudan.
References to DT Global in this document pertain to DT Global’s STEP-UP Sudan.

The Operations, Procurement, and Logistics Specialist will support the Associate Director and Deputy Chief of Party-Operations (DCOP-O) with procurement and operations processes of the project.

• Assist in drafting all necessary forms for the purchase of materials, goods, and services in accordance with USAID/OTI regulations and DT Global policies and procedures.
• Assist in obtaining quotes/offers for services and goods and participate in the preparation and analysis of offers, vendor selection, and completion of the purchasing process in accordance with USAID/OTI regulations and DT Global policies & procedures.
• Support the pre-qualification of suppliers when needed.
• Assist in carrying out market surveys and visits to vendors to inspect goods and stocks.
• Receive goods from suppliers or ensure that goods are delivered directly to the recipient and/or beneficiary, if applicable, and ensuring that all delivery documentation is in order.
• Request and review tax registration and vetting for all suppliers of goods and services.
• Provide the necessary information and documentation on purchases to the program team for procurement-based activities.
• Maintain professional communication with all suppliers; assist in updating vendor lists.
• Assist with the verification of procurement documentation and accuracy of invoices and submit all necessary documents to the Finance team for payment.
• Assist in obtaining signatures on procurement documentation from both authorized DT Global staff and vendors.
• Inspect all goods received to ensure functionality, compliance with purchase orders, and quality.
• Assist coordination of goods receipt including completion of Goods Received Notes and storage of items.
• Assist with the coordination of delivery of goods to field sites, suboffices, and beneficiaries as necessary.
• Maintain paper and electronic records of purchases made for operations and activity implementation.
• Verify, organize, and upload all procurement documentation to DT Global’s procurement filing systems as procurements take place.
• Ensure proper branding / marking requirements for both operations and program materials in line with USAID branding and marking regulations and the program branding and marking implementation plan. 
• Responsible for tracking all DT Global project assets in Sudan and maintaining the property tracker daily. 
• Manage the distribution and tracking of assets to staff as assigned by management, and its proper return into inventory. 
• Support management, control, and disposition of equipment and other project assets, including maintaining property report.
• Document all lost, damaged, broken, destroyed, sold, or stolen assets and ensure it is properly reported and disposed of adhering to DT Global and USAID rules and regulations. 
• Management of STEP-UP project inventory; proper reception and inspection of goods as per requested.
• Other tasks as assigned by supervisor.

• Two to three years of experience working in procurement, operations, and/or logistics, preferably within the development or humanitarian sectors.
• Prior experience working on USAID-funded projects preferred.
• Proficiency in Microsoft Office programs – notably Word, Excel, and Outlook.
• Effective written and oral communication as well as interpersonal skills.
• Be proactive, have strong prioritization skills, and ability to work cross-culturally.
• A demonstrated ability to multi-task and work under pressure with tight deadlines.
• Demonstrated problem solving and analytical skills and good judgement.
• A clear understanding of procurement ethics, knowledge of USAID compliance preferred.
• Fluency in written and oral English and Arabic is required.
• Position open to Sudanese nationals only.

Reporting: The Operations, Procurement and Logistics Specialist will report to the Regional Program Manager (RPM).

1. Closing date for job Advertisement:  05/03/2024 
2. Job Location: Port Sudan/Kassala
3. To apply for the role you can visit DT Global Website (DT-global.com) or you can apply through Sudan Jobs. 
4. Female staff are encouraged to apply. 

DT Global Core Competencies:

·       Teamwork: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust, and commitment 

·       Communication: Effectively conveys information and expresses thoughts professionally Demonstrates effective use of skills and displays openness to other people's ideas and thoughts

·       Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment

·       Customer/Client Focused: Anticipates, monitors, and meets the needs of customers and responds to them in an appropriate and responsive manner

·       Diversity & Inclusion: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly 

·       Professionalism: Displays appropriate and ethical behavior, integrity, and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal

 DT Global will be conducting interviews with shortlisted candidates on a rolling basis and may make a recruitment decision prior to this post's closing date.