Security:

• Initiate/develop, Review, implement and update all security plans and measures at LM International Field Offices and Guesthouses.
• conduct a comprehensive safety assessment for LM International's operations in all locations in Sudan.
• Identify potential safety and security risks and vulnerabilities faced by staff members.
• Develop crisis management protocols and procedures. These protocols shall include guidelines for responding to emergencies, communication strategies, and evacuation plans.
• Design a monitoring and reporting system to track staff safety incidents. In case of any safety-related concerns or emergencies, the system shall facilitate prompt notifications to designated LM International personnel and follow predefined communication protocols.
• Develop, review and disseminate to staff security management documents including the Security Management Plan; Ensure relevant measures are taken to safeguard LM staff, assets and properties
• Liaise with security staff of INGos in Sudan, within the field of security.
• Monitor and ensure staff compliance with LM International Specific Security Instructions, Travel Instructions, and relevant SOPs .
• Conduct regular staff briefings and provide staff training as required relating to security procedures, including LM International Specific Security Instructions, Travel Instructions, and key emergency procedures.
• Provide as required regular security briefings to staff in consultation and close coordination with the Managment.
• Design and conduct specific competency development activities for security guards to ensure that security guards understand and are capable of performing specific required security tasks.
• Brief visitors on security matters within 24 hours of arrival.

Health & Safety:

• Ensuring the office has a fully stocked and in-date first aid kit
• Track usage of items from the first aid kit
• Keeping firefighting procedures up to date
• Ensuring that first extinguishers are serviced and refilled on a rotational basis
• Holding regular fire drills

Administration

• Develop, review, dissemination and implementation of Administration policies and procedures.
• Managing leases – negotiating on renewal, renewal in advance of expiry,Meeting landlords to solve recurring problems.
• Maintain a contract tracker for all leases for LM International Sudan offices, Guesthouses and warehouses. 
• Managing the set-up and exiting of new properties, including inventory management with landlords.
• Management of office and Guest houses for staff; and ensure that supplies are always available in office and Guest house.
• Maintained inventory database for office and guest houses; Carry out monthly stock count for administration mini-stores.
• Ensuring that the office is kept clean and tidy
• Scheduling repairs and maintenance for property, with engagement with landlords when necessary.
• Manage telephone lines for staff. 
• Direct and implement space planning and make recommendations for office and workplace assignments.  
• Preparation of the Sudan office administration budgets and expenditures.
• Issuing Letters of Invitations for visitors 
• Ensuring that hotel accommodation is booked and airport pick-up and drop-off scheduled.
• Supporting staff in processing visas for neighboring countries 
• In-country flight bookings through UNHAS or commercial airlines depending on the location
• Maintain flight travel board for national and international staff
• A focal point for international and National training and workshops, with responsibility for accommodation and facilities bookings, airport pick-up and drop-off, letters of invitation for attendees, and stationery supplies.
• Updating the weekly Staff Movements for Sudan staff.
• Perform and other duties as assigned by Management.

Essential

• Degree in Business Administration or other related discipline.
• At least three (3) years working experience in safety and Administration with at least two years of experience with an international NGO .
• Excellent interpersonal and communication skills. 
• Confidential, integrity and ability to handle sensitive situations
• Excellent writing and oral skills in English and Arabic
• Proficiency in computer applications
• Prioritises, reviews priorities and manages multiple priorities to strict deadlines
• Ability to identify potential problems and recommend solutions.
• Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders

Competencies:

Essential

• Managing yourself
• Leadership
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Desirable

• Creativity and Innovation
• Influence, Advocacy and Networking

• Qualified female candidates and people with disabilities are encouraged to apply.
• LM will be undertaking child safeguarding checks for selected candidates.