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Senior Liaison Officer

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, El Daein,serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 400 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.


 Vacancy No: 12302
 Section/Unit: Operations
 Supervisor: Head of Operations
 No. of Post: 1
 Duty Station: Portsudan
 Duration: 6 months (renewable)
 Closing Date: 22 Feb 2024


The Senior Liaison Officer is responsible for supporting all visa/permits processes within Alight. S/he will ensure that all visas/permits for international staff including entry visa, residency, work permit, multiple visas are done on a timely basis.
She/ will track and manage all visas/work permits information and expiry dates, ensure that all are extended before expiry dates. The SLO will also support staff’s travel permits for approval prior to travelling to the field. S/he will also update any changes regarding visa and work permit applications processes.

 Duties and responsibilities:


  •  On behalf of ALIGHT in Sudan, liaise with the Humanitarian Aid Commission, Ministry of Internal Affairs, Labor Office, Taxation chamber and other Government-related offices.
  •  Support the process of approval for Technical Agreement for the Country Office and State Offices. Ensure the expatriates are listed in the technical agreement as per approved organogram. 
  • Ensure timely submission of Alight Technical Agreement, Sub-Agreements, MOUs and any other relevant agreements between Alight and the government. 
  • Build and maintain relationships with key technical managers and decision-makers in the government, different ministries and among local authorities. 
  • Keep track list of Stay Permit/Visas for international staff updated and ensure extension is processed a month prior to extension. 
  • Develop visa/stay permit guidelines including all requirements, procedures, and processes for visa, stay permit and technical agreement. 
  • Keep updated with the changes in laws of the government and informed the line manager as soon as required. 
  • Provide weekly updates to the Line Manager on the status of visa progress of international staff. 
  • Promote ALIGHT’s work and present in the right image when meeting high officials. 
  • Accompany the Country Director and any other senior staff to meetings with government officials and facilitate conversations for smooth representation of Alight in those meetings, as requested. 
  • Respond and follow up the requirements from the Government and address to Senior managers in a timely manner. 
  • Ensure active follow-up on outstanding applications filed with various ministries, responding to queries from authorities in a timely manner. 
  • Work with authorities to secure all required authorizations and permissions to facilitate smooth implementation of Alight’s programming in Sudan. 
  • Ensure active follow-up on outstanding applications filed with various ministries, responding to queries from authorities in a timely manner.
  • Familiarize and keep up with all government requirements applicable to Alight’s work in Sudan to support programs 
  • Ensure all correspondence with the government is in line with Alight policies and kept in organized manner. 
  • Develop and maintain a filing system that is organized and safe enough for the related documents as handled by this position.

 Minimum Qualification, Skills and Experience Required:


  • Ensure high confidentiality is maintained in the work performed. 
  • Ensure orderliness is maintained 
  • Ability to multi-task, prioritize and meet tight deadlines 
  • Capacity to think ahead and highlight areas of concern, risk and communicate to your line Manager immediately 
  • Conduct other duties as assigned by Line Manager and Senior Leadership Team members, as required. 

 Minimum Bachelor’s degree in International Relations/Social Sciences or relevant fields.
 Experience as Liaison Officer in non-profit sectors for at least 5 years.
 Have strong network/connection with Government of Sudan.
 Strong understanding of political context of Sudan.
 Experience working closely with government agencies preferred
 Ability to work productively and impartially in a multi-cultural environment
 Fluency in Arabic and English is a must.
 Able to translate documents from Arabic to English, when required.
 Ability to work independently as well as working in a team.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.


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