Vacancy: Consortium Finance Manager @ Alight Closing: 16/Feb/2024

- Job closed -

Consortium Finance Manager
Alight

Alight came to Sudan in 2004 as one of the first humanitarian responders to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, Alight expanded services its reach to include East Darfur. Today, Alight serves displaced populations and host communities in Kassala, Gedaref, West Kordofan, and East and South Darfur states. Alight provides lifesaving humanitarian action, recovery, and development services in these five states, with a country office based in Khartoum.

Field offices in Kassala, Gedaref, Nyala, El Daein,serve as the key state hubs for program delivery. Alight’s staff is more than 99 percent Sudanese, with nearly 800 full-time staff joined by over 400 incentive and community health and protection workers in delivering lifesaving programs and durable solutions in Sudan.

Alight is registered in Sudan and works closely with Federal and State Line Ministries to carry out its humanitarian and development mandates.

Vacancy No: 12300

Section/Unit: Finance

Grade Level: H2

Supervisor: Head of Finance

No. of Post: 1

Duty Station: PortSudan

Duration: 6 months (renewable)

Closing Date: 16 Feb 2024

Background:

Background

The Finance Department provides leadership, guidance, and oversight of Alight’s financial resources. These Alight operations include planning, accountability, monitoring, headquarters accounting, grant management and field financial support.

We have a unique approach to working with those we serve. Providing basic services just isn’t our style. As such, the Finance department is part of the newly formed Platform Services team. Along with HR & Administration, this highly talented and technical group is comprised of Finance, Logistics, Grants Management, and Donor Services. Platform Services provides adaptable and relevant support for our customers that will inspire and allow them to unleash their full potential.

The Role Purpose

The Consortium Finance Manager will support a Consortium of partners implementing Health and Nutrition projects for SHF Grants by ensuring the financial and grants management and Internal control and information systems are in place and functional. The Consortium Finance Manager will be responsible receiving and reviewing partner expenditures and reports and preparing consolidated financial reports for the donor.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile.

Duties and responsibilities:

KEY RESPONSIBILITIES:

Financial Management

Responsible for reviewing purchase requests, purchase orders and payment requests for the SHF Projects while ensuring proper coding, budget availability and value for money for all transactions.
Ensure that all transactions for both Health and Nutrition sectors are posted on daily basis in Serenic and are reconciled to correctness in projects, donors, activities, and expenditure codes to facilitate efficient and timely reporting to management and donor.
Responsible for managing the disbursement of funds to partners in line with payment schedules and any other requirements.
Preparation and follow-up of invoices for partner expenditure, as necessary

Financial Reporting:

Review of financial reports and transactions submitted by implementing partners.
Consolidation of financial reports into one report for submission to member and donor
Ensure donor compliance during reporting in terms of templates and budgetary ceilings as applicable.
Ensure all advances are reconciled at the month end as per advance policy.
Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.

Fraud Risk Mitigation and Response:

In coordination with the Implementing Partners, program coordinators, the Financial Controller and Consortium Management Unit, develop a fraud risk mitigation and response policy.
Ensure the financial risk assessment is maintained and updated.
In case of suspicions of fraud, ensure the case is addressed as per the policy.

Training and Capacity Building:

Identify financial management capacity gaps and training needs assessments for both finance and non-finance partner staff and provide hands on support and training for proper and effective use of resources.
Conduct support to field offices and partner offices to reconcile accounting records and provide relevant technical support as may be required.

Audit Preparedness

Work with the Finance Controller and partner organizations to ensure the Programme is sufficiently audit ‘ready.’
Ensure that any actions or recommendations included in the case of management letter resulting from any audits is followed up and reconciled.
Coordinate donor audits

Donor Compliance

Ensure that the programme(s) of the Health and Nutrition Consortium are implemented in line with donor policies and compliance corresponding to finance and grants management (for example, budget line flexibility adhered to, expenditures eligible in line with policy etc.)

Awards (Grants Management)

Prepare budget vs actuals to inform reviews within the Consortium Management Unit and identify deviations in implementation progress and flag delays / requests for support to the Consortium Management Unit.

Other duties

Provide support to HR on payroll preparation and disbursement.
Support the Country office in monthly and annual closing processes and reconciliations.
Provide support to Logistic on logistical matters that belongs to SHF grants.
Other tasks as assigned by line manager.

Minimum Qualification, Skills and Experience Required:

REQUIRED QUALIFICATIONS:

Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience. Bachelor’s degree in accounting, or Finance is preferred.

EXPERIENCE AND SKILLS:

Essential

At least 3 years relevant working experience preferably with International NGOs, with thorough understanding of GAAP and major donor standard requirements.
Good financial management skills with knowledge of computer Accounting Packages and good understanding of major donors’ financial requirements, conditions and Government budgets and tax policies.
Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
Team player with good interpersonal/communication, documentation, and facilitation skills and the ability to work under minimum supervision. Computer literary and fluency in English and Arabic are a MUST.
Ability to maintain personal professional development and competencies on financial issues.
Computer literacy skills – MS office applications, word, excel, PowerPoint, spread sheets.
Good analytical skills and problem solving.
Ability and willingness to undertake periodic field travel to up-country and in insecure areas.

Desirable

Prior experience working with partners.

Prior experience working with donor funding.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.