- Job closed -

HR and Admin Assistant (170241)
Danish Refugee Council
 Vacancy No: 125846
 Grade Level: NM. I.
 Supervisor: Support Services Team Leader
 No. of Post: 1
 Duty Station: Kosti
 Duration: 6 Months
 Closing Date: 12 Feb 2024


Job Tilte: HR and Admin Assistant 

Location: Sudan – White Nile Kosti 


DRC Sudan

DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Darfur, South Kordofan, Gedaref, Kassala, and Khartoum states. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.


About the job


Under the supervision of Support Service team leader and responsible for assisting in daily HR and Admin operations.

 Duties and responsibilities:

Human Resources 

  • Filing of employee records as per legal and internal requirements 
  • Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning and staff location 
  • Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates 
  • Support with practical tasks related to staff onboarding and off boarding, including coordination with the Supply Chain unit 
  • Support with basic tasks related to payroll, social security and insurance 
  • Responsible for ensuring that employees have valid ID cards at all times 


  • Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving 
  • Book hotels and flights for DRC staff 
  • Coordinate practicalities related to events, meetings and trainings 
  • Monitor the stock level of office supplies and stationery and prepare replenishment orders 
  • Handle DRC Guesthouse management including occupation planner, supplies, and maintenance
  • Follow up daily Office & Guesthouse need such (utilities, water, internet and Electricity)
  • Keep records of lease agreements 

 Minimum Qualification, Skills and Experience Required:

To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:


  • Minimum 1 year of relevant work in a similar job
  • Diploma in Business Administration or related area
  • Good communications skills
  • Fluency in English and Arabic
  • Ability to deal with emergency


  • Diploma in Business Administration or related area


  • Fluency in written and spoken English and Arabic.

 In this position, you are expected to demonstrate DRC’ five core competencies:  

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
  • Collaborating: You involve relevant parties and encourage feedback.  
  • Taking the lead: You take ownership and initiative while aiming for innovation.  
  • Communicating: You listen and speak effectively and honestly.  
  • Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: 6 Months

Level: NM. I.

Salary range: USD 826 - 932

Location: White Nile Kosti        

Expected Start date: ASAP

Application process

Interested? Then apply for this position by clicking on the Apply button. 

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 12th Of February 2024.

Need further information?

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org 




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