Senior Finance Officer International Medical Corps
International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict
No. of Post:
05 Dec 2023
The Senior Finance Officer works under the guidance and supervision of Finance Manager with a dotted line Technical management by the Finance/Admin Director. This position is responsible for ensuring IMC policies and procedures are adhered to and applied on all procurements and processing of payments. The position is responsible for reviewing / monitoring Khartoum BTJ’s/CTJ’s and vouchers and providing feedback of any noted missing documents, expense descriptions, provision of cash and bank reconciliations, final CTJ’s/BTJ’s and entering transactions in Cost point accounting software during the finance monthly closing exercise for generation of monthly numbers.
Duties and responsibilities:
Review Khartoum BTJ’s/ CTJ’s entries and voucher plus supporting documents before making entries in cost point.
Review and verification of all payments and receipts including supporting documentation before making the actual payment.
Support dispensing of payments to vendors/suppliers and all that have to be paid by IMC, including processing bank transfers for MOH staff incentives.
Ensure all invoices are stamped with “PAID” stamp.
Ensure all PR’s are coded and go through the established approval process before any procurement is done.
Ensure all payment vouchers are properly coded with project and account codes.
Prepare and apply key of allocation for shared costs.
To supervise monthly Scanning process and ensure it is done on time and accurately.
Participate in daily office cash counts and reconciliation.
Prepare and analyze the payment of social security and income tax and ensure payment on monthly basis.
Make periodic field visits to Port Sudan and Other IMC offices to support the finance officers and also review their work.
Provide cover for the field finance officers whenever any one of them is away from work.
Ensure daily cash status report is submitted by email to Khartoum Finance at the close of business every day.
Assist in recording all transactions be it payments or receipts in the Bank Transaction Journal (BTJ) and Cash Transaction Journal(CTJ) and update the BTJ’s/CTJ’s any time payments/receipts are made and enter the same in Cost point accounting software and apply exchange rates.
Prepare monthly average exchange rates (AER’s).
Assist with preparation and review of bank reconciliations on timely basis.
To provide Test of transactions (ToT’s) responses to HQ whenever queries are raised by HQ Finance control Unit.
Assist in audit schedules preparation, this includes both quarterly and semi-annual audit schedules such as Conflict of interest disclosure forms, compliance with local law, list of authorized signatories, semi-annual staff list segregated between US and UK companies, etc
Respect IMC safety and security regulations.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Minimum Qualification, Skills and Experience Required:
Associated University degree especially on Bachelors/Advance Diploma in Finance/Accounting or Business Administration or proven job experience in an NGO setting working in either finance or accounting.
Fluent in both written and spoken Arabic and English languages.
Two years’ experience in book keeping /accounting especially working in an NGO setting
Knowledge in Standard computer and IT skills in using MS Word, MS Excel, MS Outlook, PDF adobe, email and internet.
Willingness to live and work in a remote field site that entails living conditions with very basic living conditions, limited access to markets and possible exposure to dangers.
Ability to cope with stressful situations.
Ability to read, analyze and interpret, technical and non-technical English language
Excellent organizational and time management skills with the ability to prioritize tasks.
Flexibility, adaptability and capacity to function as a team.
Good communications skills
How to Apply
If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your applications, C.V, qualifications & experience certificates, national card, birth certificate, Through Sudan Job website, before December 5th, 2023.
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