LOGISTICS COORDINATOR ASSISTANT Medecins Sans Frontieres Holland
Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.
MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.
Vacancy No: 32023
Section/Unit:
Logistic & Supply
Grade Level:
7
Supervisor:
Logistics Coordinator
No. of Post:
1
Duty Station:
Port Sudan
Duration:
6 months
Closing Date:
27 Oct 2023
Background:
Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital and providing support to logistic activities in the projects
Duties and responsibilities:
Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making.
Assist the LogCo in planning and organizing the activites in Red Sea. Arranging meetings for LogCo with other actors.
Assist and provide the safety and security information to the LogCo in timely fashion. Make sure all the documents are up to date and all the new arrivals receive the briefings on time. In case of any incident to report it immediately and draft incident report.
Assist LogCo in implementation of the standard MSF protocols throughout the mission.
Assist LogCo in organizing the logistical HR setup.
Fill the gaps in the mission as per mission needs and LogCo directions.
Make sure the MSF bases maintenace and repairs are done on time. Implement the standard MSF documents and follow-up.
Make sure the mission energy standards are in place. Proper maintenace and follow-up of the equipemt is done on time.
Facilitate the mission in terms of rehabilitation and construction in close collaboration with LogCo.
Make sure the mission fleet is maintained well as per MSF standards in close collaboration with LogCo.
Make sure all the mission inventory is up to date, maintained as per MSF standards and share it on monthly basis with LogCo.
Support the mission regular and emergency project under the umbrella of LogCo.
To maintain the quality of the materials and equipment purchased locally in close collaboration with Supply and report to LogCo.
Any other task assigned by LogCo as per the mission needs.
Minimum Qualification, Skills and Experience Required:
Education
Essential secondary education plus further training
Experience
Essential two years of previous experience in similar jobs
Desirable with MSF or other NGOs, in developing countries
