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Program Coordinator
CARE International in Sudan

CARE Internationl is an organization driven by its mission to overcome poverty and social injustice. CARE International  in Sudan is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  We are known everywhere for our unshakable commitment to the dignity of people. CARE and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.


Photo: Youth training session in Kass, South Darfur @CARE

 Vacancy No: 25
 Grade Level: G
 No. of Post: 1
 Duty Station: East Darfur with frequent travel up to 30% to South Darfur and all projects’ sites within East and South Darfur. The position may later be based in South Darfur.
 Duration: I year
 Closing Date: 21 Sept 2023


 Job Summary:-

 CARE International is a global confederation that is working in 104 countries around the world to save lives, end poverty and fight social injustice. CARE has been operating in Sudan since 1979, implementing humanitarian and development programs focused on women's and girls' empowerment, gender justice, humanitarian action and resilience building. CARE has over 150 staff in 12 offices: a headquarter in Khartoum (currently in Medani Al Gezira) with field offices in East Darfur, South Darfur, Kassala, Gedaref, Al Gezira and South Kordofan. CARE has strong experience in Sudan and has established long-standing relationships with local authorities and communities. CARE is recruiting for a Coordinator for a new Project funded by the European Civil Protection and Humanitarian Aid Operations (ECHO). The project aims to provide integrated life-saving support in Health and Nutrition for conflict affected populations in East Darfur and South Darfur States. The project has a duration of one year and a budget of Euro 1,500,000 and seeks to provide lifesaving assistance to more than 130,802 people, primarily women and girls. The purpose of the Program Coordinator (PC) position is to coordinate and manage the full range of project management responsibilities of the ECHO project: " Multi-sectoral, multi-States and integrated humanitarian assistance for the conflict displaced and most vulnerable populations in East and South Darfur States ". The role of the Program Coordinator is to ensure project targets and objectives are met, and quality standards and donor requirements are adhered to. S/He also provides leadership in ensuring that – in line with CARE principles and policies – the project applies a gender-centric approach in everything that CARE does. The PC will report to the Deputy Emergency team Leader, with functional lines to HoPO for East Darfur and HoPo for South Darfur. S/he will work closely with Program Managers and other program staff in both States to provide and coordinate managerial and technical support to all aspects of the ECHO project. The PC will directly assist the field teams including but not limited to providing on-site and remote support for planning, budgeting, and implementation, quality assurance and accountability, and representation at key meetings at field level. Strong oversight, follow-up, project implementation preparation, monitoring and reporting to CARE /donor standards are among the key responsibilities.

 Duties and responsibilities:


  • Overall responsibility for a coordinated and planned implementation, including monitoring and reporting for the ECHO project.
  •   Follow-up and monitor local NGOs implementing partners’ activities and take timely corrective action.
  • Report timely any discrepancies and deviations in implementing projects to CMP and donor 
  •  Track budget expenditure against activity implementation, recommending necessary budget line adjustments or budget review on a timely manner •
  •  Regularly communicate with finance and field team to track projects expenditures and take timely corrective action for over or under expenditure
  •   Build the capacity of the field teams' through on-job training in technical areas, finance, and budget management. 
  •  Technically supervise and support all ECHO project staff 
  •  Demonstrates awareness and sensitivity to gender and diversity at workplace and program implementation.
  •  Monitor Project implementation plans in consultation with project staff, line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports with partners. These include Detailed Activity Plans, MEAL Plans, Procurement Plans, and Recruitment Plans.
  • Provide technical assistance, support and mentoring to project and partner staff as required.
  •   Assist partner staff with reporting, donor compliance, adherence to quality standards and capacity building.
  •   Ensure that contractual compliance obligations to the donor are understood and adhered to, by all relevant project staff. • 
  • Authorize all necessary project site expenditure within the limits of authority and ensure that all project expenses are recorded.



Review and update structure of ECHO team, including roles and responsibilities within the team and between Program and    Program Support teams

 • Supervisory support (dotted & solid line management) with relevant field-based program managers, officers and MEAL staff (in    East and South Darfur) .

• Proactively enhance performance through regular, constructive, and honest feedback, coaching, and mentoring, as well as    administering formal performance assessment 

• Coordinate and conduct capacity building of relevant staff to maintain and develop awareness and understanding of international    standards in program implementations and incorporate context-specific and culturally acceptable approaches at the local level.

 • Contribute to ensuring that all staffs operate and behave in a manner that is consistent with CARE’s code of conduct and uphold  its values, including PSHEA, do no harm principles, and Feedback and Accountability Mechanism.

 • Contribute to ensuring that all positions are filled with the most highly qualified personnel available and play a lead role in    recruitment.

 • Ensure that all staff clearly understand their roles and responsibilities. On the basis of their job descriptions monitor staff    performance and provide constructive feedback to staff in line with CARE Performance management procedures.

 • Ensure that staff participate in the development of project weekly/monthly work plans.

  •   At all times ensure the safety and security of all project staff in line with CARE policies and procedures.



  • Ensure that MEAL plans and indicator trackers are in place and operational, including usage of standard set of data collection tools, and processes for collection, storage, analysis, reporting and verification of data.
  •  Monitor project implementation against contractual requirements, including through regular field visits to ensure timely and appropriate delivery of project inputs/outputs/outcomes.
  •  Work with finance team, regularly scrutinize project expenditure (burn rates), monitor proper utilization of the project budget on monthly basis and provide timely feedback to field teams and finance department on any variance that might come in the BvAs. Lead on all grant revisions, extensions, and donor reporting; 
  •  Consistent with the country office reporting flow, put in place a project specific report tracking tools and system.
  •  Generate and share regular technical and financial reports on timely basis as per the requirement for donor, government and CARE
  •   Lead on the baseline, mid-term and final evaluation studies, in close coordination with the MEAL department.
  •   Lead on identification, planning and implementation of other studies as relevant to the program and available budget.
  •  Provide/facilitate training to the implementing partners on monitoring and reporting as required
  •   Ensure that lessons learnt are documented and shared across CARE Sudan 
  •  Establish and implement project monitoring and evaluation systems in order to provide regular information on progress towards objectives and assess the impact of the project.


  • CARE actively works with communities, CSOs, government authorities at different levels. The program coordinator is required to maintain regular and effective communication with all actors. 
  •  Attend regular coordination meetings at field level with peer organizations and relevant coordination fora.
  •   Ensure effective coordination and relationship building with lineministries, HAC and other relevant authorities.
  •   Build effective and fruitful partnerships with local implementing partners based on CARE's partnership principles. 
  •  Establish and maintain positive working relationships with other institutions involved in the project. This should include regular contact to ensure they are fully and appropriately involved in the project.
  •  Develop, maintain, and strengthen relations with other agencies working in the same geographic or technical area.

5 - Uphold CARE´s values and contribute to the CO shared priorities (5%):-


  • Be aware of the CAREs Safety and Security Management Plan (SSMP) and comply with it at all times.
  •  Be aware of CARE’s commitments to Gender and Diversity, PSEA and strive to uphold them
  •  Be committed to promote CARE’s core values at all times
  • Ensure program staff under her/his supervision understands individual and collective responsibilities for safety, security, and protection.
  •  Liaise with the Security Officer to ensure compliance with CARE’s Security Guidelines and their effective application in the local context.
  •   Monitor the operational environment with respect to increased level of threat.

6- Any other assignment (5%):-


Respond to other relevant duties as requested by the supervisor or senior management, including but not limited to supporting the organizational drive to implement relevant planned strategies and contributing to fundraising efforts and proposal development for new opportunities.


 Authority: Reports to the Deputy Emergency Team Leader.


 Contacts and Key Relationships: The PC will report to the Deputy Emergency Team Leader, with functional lines to HoPO for East Darfur and HoPO for South Darfur. S/he will work closely with Program Managers and other program staff in both states to provide and coordinate managerial and technical support to all aspects of the ECHO project. The PC will directly assist the field teams including but not limited to providing on-site and remote support for planning, budgeting, and implementation, quality assurance and accountability, and representation at key meetings at field level. S/He will work closely with finance and grants teams on the financial management of the project. In CARE International, the Program Coordinator will develop effective relationships with relevant experts in the East & Central Africa Region as well as Head Quarter’s.

 Working Conditions: As stated in the terms of contract and the CARE International Sudan HR manual. The location of the position is East Darfur with up to 30% field travel is required to South Darfur and all project sites within East and South Darfur.


 Minimum Qualification, Skills and Experience Required:

Required Qualifications and Competencies (Benchmark):


  • Masters degree – in Social Science, Development, Humanitarian, Project management or any other relevant field.
  •   At least 5 years experience in management positions, in at least two of the following areas; Gender, WASH, Health, and Nutrition, combined with staff management , A minimum of 7 years of relevant experience with reputable organisations in humanitarian and/or development fields • Demonstrable experience in financial management, of budgets superior to USD 5,000,000
  •  Strong Management skills and competencies in planning and organizing - Is able to prioritize effectively, build alternative actions into plans, review priorities and gather and deploy resources effectively
  •   Management skills & experience, including line management, management of other resources, evidence of capacity to support others.
  •   Commitment to equal opportunity and gender equality
  •   Demonstrated experience in integrating gender and diversity issues into programmes.
  •   Evidence of project cycle management experience, including strategic planning, budgeting, reporting, monitoring & evaluation
  •   Excellent people skills, with proven ability to motivate others and work collaboratively, requiring strong self-awareness and inter-personal skills.
  • Experience in building the capacity of the team internally and of external stakeholders
  •   Knowledge of and demonstrated personal commitment to relevant organizational codes of conduct for emergencies, including anti-fraud and anti-corruption, safeguarding etc


External candidates who are interested and meet the above requirements should submit their education and experience certificates, Cover letter & update CV to HAC East Darfur or sudanjobs.net before closing of business day, Thursday, 21st  , September 2023 .





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