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Operations, Procurement, and Logistics Officer (OPLO)
DT Global
 Vacancy No: 1
 Grade Level: FSN Grade 8
 Supervisor: Regional Program Manager (RPM) or designate
 No. of Post: 1
 Duty Station: Greater Kordofan Region, Sudan
 Duration: Long Term, Full time, Specific Work Contract
 Closing Date: 20 Sept 2023


DT Global is recruiting for project positions for a 38-month USAID-funded program in Sudan focused on strengthening citizen engagement around shared, democratic values. The program aims to build the capacity of civil society organizations, support social institution building, and strengthen strategic communications and public information/outreach in order to improve citizens’ access to timely and accurate information. 

 Duties and responsibilities:

The Operations, Procurement, and Logistics Officer (OPLO) will support the Associate Director and Deputy Chief of Party-Operations (DCOP-O) with procurement and operations processes of the project. This position may require regular travel throughout the Greater Kordofan Region in Sudan contingent on the security situation and on project need, reimbursable for project-related travel expenses.  

Principal Duties and Responsibilities: 

  • Assist in drafting all necessary forms for the purchase of materials, goods, and services in accordance with USAID/OTI regulations and DT Global policies and procedures.
  • Assist in obtaining quotes/offers for services and goods and participate in the preparation and analysis of offers, vendor selection, and completion of the purchasing process in accordance with USAID/OTI regulations and DT Global policies & procedures.
  • Support the pre-qualification of suppliers when needed.
  • Assist in carrying out market surveys and visits to vendors to inspect goods and stocks.
  • Receive goods from suppliers or ensure that goods are delivered directly to the recipient and/or beneficiary, if applicable, and ensuring that all delivery documentation is in order.
  • Request and review tax registration and vetting for all suppliers of goods and services.
  • Provide the necessary information and documentation on purchases to the program team for procurement-based activities.
  • Maintain professional communication with all suppliers; assist in updating vendor lists.
  • Assist with the verification of procurement documentation and accuracy of invoices and submit all necessary documents to the Finance team for payment.
  • Assist in obtaining signatures on procurement documentation from both authorized DT Global staff and vendors.
  • Inspect all goods received to ensure functionality, compliance with purchase orders, and quality.
  • Assist coordination of goods receipt including completion of Goods Received Notes and storage of items.
  • Assist with the coordination of delivery of goods to field sites, suboffices, and beneficiaries as necessary.
  • Maintain paper and electronic records of purchases made for operations and activity implementation.
  • Verify, organize, and upload all procurement documentation to DT Global’s procurement filing systems as procurements take place.
  • Ensure proper branding / marking requirements for both operations and program materials in line with USAID branding and marking regulations and the program branding and marking implementation plan. 
  • Responsible for tracking all DT Global project assets in Sudan and maintaining the property tracker daily. 
  • Manage the distribution and tracking of assets to staff as assigned by management, and its proper return into inventory. 
  • Support management, control, and disposition of equipment and other project assets, including maintaining property report.
  • Document all lost, damaged, broken, destroyed, sold, or stolen assets and ensure it is properly reported and disposed of adhering to DT Global and USAID rules and regulations. 
  • Management of Program project inventory; proper reception and inspection of goods as per requested.
  • Other tasks as assigned by supervisor.

 Minimum Qualification, Skills and Experience Required:

  • Two to three years of experience working in procurement, operations, and/or logistics, preferably within the development or humanitarian sectors.
  • Prior experience working on USAID-funded projects preferred.
  • Proficiency in Microsoft Office programs – notably Word, Excel, and Outlook.
  • Effective written and oral communication as well as interpersonal skills.
  • Be proactive, have strong prioritization skills, and ability to work cross-culturally.
  • A demonstrated ability to multi-task and work under pressure with tight deadlines.
  • Demonstrated problem solving and analytical skills and good judgement.
  • A clear understanding of procurement ethics, knowledge of USAID compliance preferred.
  • Fluency in written and oral English and Arabic is required.
  • Position open to Sudanese nationals only.

Applicants are requested to submit their CVs and a cover letter through Sudan Jobs. The cover letter should outline your motivation and why you believe you are qualified for this position. The deadline for all applications is September 20 at 11:59 pm. 

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