Duties and responsibilities:
The Grants Manager (GM) supports the development, implementation, and closeout of all grant activities in accordance with USAID regulations and with DT Global’s policies and procedures. The GM is responsible for ensuring compliance requirements are adhered to throughout the life of each grant activity regarding different elements relevant to program achievement and USAID regulations, such as due diligence, grantee vetting, environmental compliance, timely submission of grantee deliverables, in addition to budget development and proper financial oversight. The GM is key in facilitating coordination with others within the program to secure the timely and proper development, implementation, and closeout of grant activities. This position may require regular travel throughout the Greater Kordofan Region in Sudan contingent on the security situation and on project need, reimbursable for project-related travel expenses.
Principal Duties and Responsibilities
- During idea development, support program teams in addressing potential compliance challenges as they emerge in terms of activity design, budgeting, and overall activity development.
- Lead the development of budgets for individual activities to be implemented – inclusive of conducting market surveys, identifying all items required for successful implementation and liaising with the procurement and logistics teams to identify all costs.
- Oversee activity implementation, regularly review expenses against budgets to ensure that all costs are being tracked properly and that all required items are being purchased as planned; check expenses against budget at the conclusion of the activity to ensure all expenses are accounted for prior to closing activities.
- Regularly liaise with the procurement and logistics offices to ensure all documentation is being completed correctly, and to ensure that procurements and delivery of goods to grantees are moving forward appropriately.
- In collaboration with the program team, coordinate the execution of kick-off meeting with grantees to cover all the practical details of the implementation of the grant.
- Responsible for completing (or delegating) all activity documentation such as grant agreements, transfer of titles, activity close out forms.
- Regular travel to field sites to support activity development, implementation, and closedown.
- Working with the grantees and the program team, ensure that all necessary permits and/or authorizations to implement the activity are obtained as necessary.
- Responsible for (or delegation of) submitted cash advance requests, managing cash payments and liquidation of advances necessary to implement activities.
- In coordination with the MEL team, support the execution of M&E tasks – including taking photos, collecting attendance sheets, conducting focus group discussions or key informant interviews.
- Ensure all items are properly documented and stored in the corresponding activity files.
- Ensure that procurement, finance, logistics, and programmatic aspects of each activity is being implemented on-time and in accordance with the approved activity and budget, along with USAID rules and regulations.
- Contribute to the development of weekly activity notes, and any reports required for your region of work.
- Assist in development of annual strategies, and in individual grant development while following key do no harm principles.
- Other tasks as assigned by supervisor.
Minimum Qualification, Skills and Experience Required:
- A bachelor’s degree in a relevant field is required.
- Minimum three years of experience in the management and administration of grants and/or donor-funded projects, such as activity management, financial management, procurement, and/or sub-contracting. Experience with NGOs and/or community-based organizations is preferred.
- Strong management and administrative skills, and demonstrated experience managing grants, preferably both cash and in-kind.
- Demonstrated experience in grant management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity.
- Familiarity with USAID contract and grants management policies and procedures is desirable, but experience with other donor funded projects will be accepted.
- Ability/willingness to travel throughout the country on a regular basis.
- Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the public.
- Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message.
- Ability to effectively use computer software including MS Word and Excel.
- Fluency in written and oral English and Arabic is required.
- Position open to Sudan nationals only.