Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Plan International started working in Sudan in 1977 and has a presence in four states out of 18 states, mainly (Kassala State, White Nile State, North Kordofan State and Darfur State) and implemented its program via a Child Cantered Community Development (CCCD) approach, focusing on child rights.

ROLE PURPOSE

This position is in the finance department that reports to Country Finance Manager. He/ she directs the line mange for the accountant and finance assistant. He/she is responsible for monthly and quarterly financial reviews, reconciliations and reporting, ensuring adherence to financial control, process and procedure. He/ she works in collaboration with Heads of Department, Senior Grants Accountants, Project Accountants, PAM and other implementing partners. These tasks oftentimes include managing the department budget in consultation with the CFM.
 

Accountabilities

• Review of Payment/Journal voucher packages and ensure they are in line with Plan procedures/controls before approvals by management.
• Facilitate processing of all payments and ensure that they are effected within 2 working days after receipt of complete payment documentation.
• Ensure complete posting of income receipts in the cash book from local donors and NO sub-ledgers and advise Senior Grant Accountant to facilitate timely crediting of income to NOs
• Ensure timely cash delivery to field offices and maintain accurate tracking and liquidation of operational cash advances
• Follow up on all intercompany charges to ensure they are properly authorized and passed to relevant offices timely and facilitate real time data capturing of intercompany charges.
• Review payroll and post payroll journals in SAP monthly before end of each month.
• Process cost allocations in SAP to projects in line with Plan’s cost recovery guidelines 
• Support the grants management function by reviewing grants financial reports and ensure adherence to donor financial guidelines.
• Maintain the Fixed Assets register in SAP asset accounting system for all locations and track movement of assets.
• Conduct  bi-annual physical asset  verifications 
• Maintain the Corporate financial system, ensuring that monthly business transactions are accurately and timely posted or recorded in SAP.
• Run the month-end process monthly and confirm the accurate posting of all transactions.
• Reconcile ALL balance sheet accounts monthly and take corrective action immediately to ensure the accuracy of financial records and maintain approved reconciliation schedules
• Maintain accurate accruals, payables and prepayments schedules and ensure timely allocation of costs to project.
• Perform monthly creditors reconciliations and facilitate timely payments to suppliers or service providers
• Review list of all outstanding staff and partner advances, and follow-up for prompt liquidation
• Provide training on corporate finance systems to all finance staff.
• Provide/facilitate staff training in Plan Policies and Procedures
• Visit all PU and field offices to ensure they comply with Plan policies and procedures
• Participate in partner assessments and assess conformity with Plan systems
• Provide/facilitate Community & Partner training in Financial management

Cash and Budgetary control

• Prepare weekly, monthly and quarterly consolidated country cash forecasts and submit to the CFM
• Maintain weekly field cash/ funds requests and cash delivery schedules 
• Review of monthly Bank & Receipts Reconciliations for all Plan Bank Accounts 
• Conduct petty cash counts and spot checks at least once per month
• Ensure that all CO/PU bank account queries are raised immediately and cleared by the bank within seven days.
• Ensure all cash is banked daily and bank reconciliations are performed monthly for approval.
• Ensure that all payments effected have adequately funded budget lines and are properly approved by Plan Managers with delegated authority
• Track cost recoveries in projects and timeously posting of journal entries in SAP, and consolidate cost recovery reports.

Internal Financial Controls & Compliance

• Promotes and abides by Plan International policies and procedures including but not limited to:  Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.
• Ensure that all transactions are in line with the country's tax laws - complete and submit tax returns to  the requisite authorities  before the due dates
• File tax returns with the National Revenue Authority and following up on quarterly  tax clearance certificates
• Continuous monitoring of internal control processes and procedures. Ensure adherence to financial controls, processes and procedures. 
• Identify and timeous reporting of risks through the Plan risk management process and implement controls
• Maintain and implement agreed financial controls 
• Support CFM to plan and implement policies and procedures that will ensure Accountants and PIAM managers follow up on partner advances for timely liquidation and compliance.

Key relationships

Internal

• Country Finance Manager
• PAMs & Department Heads, Heads of Field Offices, HODs, Project Accountants
• PU financial management, documentation and capacity building
• Compliance and Risks Management Unit
• Program Team including the Emergency Response team
• Disaster Risk Management (DRM) Manager and team
• Global Assurance Team
• Programmes Team
• Technical Experts
• Other Plan staff

External

• National Offices and donors for grants financial reporting and compliance
• Partners for advanced management
• Service providers for tax management
• Banks for Plan bank accounts management

Technical expertise, skills and knowledge

Skills

• Strong interpersonal skills, and ability to work effectively with people of different nationality, cultural backgrounds, and educational levels
• Ability to communicate in a team with people from different nationalities, cultural and ethnic backgrounds, ability to work in a team environment and achieve common goals.
• Documentation reviewing skills for effectiveness and time-saving
• Excellent Personal Computer skills in Microsoft Applications
• Ability to lead teams - with both common and diverse objectives
• Good management skills 
• Analytical skills 
• Communication skills, appropriate to the audience 
• Problem-solving 
• Proficient in computer skills and use of relevant accounting software packages 

knowledge

• A University degree in Accounting and a professional qualification such as ACCA, CPA, CMA or equivalent
• At least 5 years experience in a similar role 
• Fair knowledge of project management and Accounting standards IFRS
• Experience in capacity building for staff development – both Plan and  NGO partners 
• Good speaking, writing and understanding of the English Language.
• Knowledge of development issues, trends, challenges and opportunities and implications to community development
• Strong knowledge of the use of corporate systems. SAP, SAP BI online, BPC etc
• Advanced level skills in computer usage-Excel, PowerPoint and E-mail systems
• Professional knowledge in auditing

Behaviours

• Ready and able to explain the processes, controls, and procedures of Plan whenever the need arises
• Innovative, field-oriented, good team member.
• Ability to work under pressure and with minimum supervision
• Team leader as well as a team player
• Creates a strong sense of purpose within the team and to stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Focused and results-oriented 
• Aware of the impact of his behaviour on others
• Promotes innovation and learning 
• Ability to communicate clearly and effectively 
• Gains develops and retains credibility about his/her performance

Plan International’s Values In Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Typical office.

Level Of Contact With Children

Medium level of contact with children

***NOTE***

For those who don't have an account, we encouraged you to send your application with your updated CV, Certificate and Motivation Letter, with the position in the subject line or JOB Number (47) via email to Sudan.hr@plan-international.org 

If you have applied through Sudan job don't apply through email.