Administration Assistant
Save the Children International



 Section/Unit: IT & Admin
 Grade Level: G5
 Supervisor: Administration Coordinator
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 1 year
 Closing Date: 25 March 2023


Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. 



Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

 Duties and responsibilities:

  1. Clearance  of UNHAS statements 
  2. Perform daily bank activities of cheque deposits and clearance of Petty cash
  3. To Perform other administrative tasks as per instructions from the manager. 
  4. follow up on the distribution of stationery to the staff
  5. follow up on the car movement inside Khartoum with the Admin officer 
  6. follow up on the movement of furniture and all the equipment of the office
  7. organizing events with the admin coordinator 


Organizing and maintaining records 

water drinks

Ensure the presence of drinking water in all offices and notify the admin officer before sufficient time to request new quantities of water 

  1. Assists

Assists in menial office tasks required by the office staff; like photocopying documents, delivering files and documents to other staff members, dispatching documents, etc.

  1. Meetings and workshops

Arranges the seats, organized and for prepared the Meeting and workshops a specific period of time along with the admin coordinator.

BEHAVIOURS (Values in Practice)


Accountability self-accountable

 accountable for making decisions, managing resources efficiently,  achieving and role modelling Save the Children values

  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve, performance, and applying appropriate consequences when results are not achieved.


  • sets ambitious and challenging goals for themselves and take team, takes responsibility for their own personal, development and encourages their team to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates future-orientated orientated, and thinks strategically and on a global scale.


  • builds and maintains effective relationships, with their team, colleagues, uses, Members and external partners, and supporters
  • values and  diversity, see it as a source of competitive strength
  • Approachable, good listener, easy to talk to.



  • develops and encourages new and innovative solutions
  • willing to take disciplined risks.


  • honest, encourages openness and transparency; demonstrates highest levels of integrity

 Minimum Qualification, Skills and Experience Required:

  • Bachelor degree in Administration or related filed
  • Excellent time management and planning capacity
  • Availability and willingness to work extra hours 
  • Healthy physical structure

Only for female.


Application, full CV, copy of qualifications and experience certificates should be delivered directly to Save the Children Khartoum office. Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly SCI office. Closing date will be on day: 25/03/2023. Any application after this date will not be considered. All interviews done in Save the Children office.


Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will ask to provide police checking prior to signing contract.

To Apply

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