Your main duties and responsibilities will be:
Hold weekly coordination meetings for senior staff, recording minutes and action points.
Hold fortnightly meetings with individual programme sector teams and supply chain team to ensure procurement and logistics needs are being properly prioritized.
In partnership with the Supply Chain team, develop appropriate movement plans on a weekly basis to ensure field teams are able to implement activities effectively.
Facilitate the arrangements for Grant Management Meetings, ESMT, and planning meetings.
Regularly visit sub-bases to provide adequate support to the Sub-Base Coordinator and ensure he/she is providing adequate facilitation to programme and support teams in the sub-office area.
Ensure smooth day-to-day operation of the DRC Base Office and Guest House as required.
Ensure strong relationships with local administrators and authorities, including following up with official paperwork and permissions, compliance with HAC procedures and reporting, and holding regular update meetings with HAC and Line Ministries.
Represent DRC at relevant humanitarian coordination meetings.
Establish strong relationships with NGOs and UN agencies operational in the AoR.
Facilitate visits from external parties, including donor representatives.
Maintain meeting records and minutes electronically to inform weekly updates to senior management.
Provide line management to the Human Resources and Administration Officer and ensure they are performing their duties in a timely manner, including tracking of recruitments and flights.
Safety and Communication
Act as the Safety Focal Point (SFP) for the entire AoR.
Provide briefings for staff arriving from other field sites or Khartoum within 3 hours of arrival.
Keep informed about local safety issues and concerns to ensure that staff have the appropriate information to deliver programming in a safe manner in the AoR.
Accountable for the routine and timely submission of the Minimum Operational Safety Standards (MOSS) and the Safety Level System (SLS) in accordance with DRC global policy.
Responsible for development of a Safety Improvement Plan (SIP) for the Area of Responsibility to continually improve performance against the MOSS.
Provide weekly safety reports to the Extended Senior Management Team (ESMT).
Ensuring that critical incidents effecting DRC operations are reported to the Senior Management Team (SMT) immediately.
Monitoring and Reporting
Regularly visit field sites to monitor programme implementation and seek local feedback.
Support the preparation of narrative reports and proposals by providing contextual updates and needs assessments, as required.
Stay abreast of developments in the humanitarian context in Sudan and provide timely analysis on key issues on a regular basis.
Other relevant duties as directed by the Country Director.
The Base Manager may be required to stay overnight in remote environments as needed.