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Deputy HR Coordinator
Medecins Sans Frontieres Holland

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

 Salary: 2,434 USD
 Section/Unit: Human resources
 Grade Level: 12
 Supervisor: Human resources Coordinator
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 6 Month Renewable
 Closing Date: 20 March 2023


Support the HR Coordinator through delegated tasks and responsibilities according to the instructions of the HR Coordinator and MSF protocols in order to improve the management of human resources and contribute to the professional growth of MSF employees in the mission. Replaces the HR Coordinator in his/her absence.

 Duties and responsibilities:

The HR Coordinator can delegate ad hoc any responsibility to the Deputy HR Coordinator, depending on the dimension of the Mission. Among others, the Deputy HR Coordinator could:

  • Participate in the Human Resource planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise, particularly: 
  • Participate in the definition of job profiles, and the mission set-up in terms of HR needs 
  • Participate in the project opening and closing and its timeframe from HR perspective. 
  • Provide support to field teams in order to guarantee good performance and management. 
  • Provide support to field coordinators, field Administration Managers and other supervisors in all HR related issues, provide technical support ensuring they understand and apply HR management policies and tools. 
  • Provide support in the legal, administrative HR management of the mission, for both national and international staff , on issues related to Labour law, contracts, salaries, social security, labor relations, health insurance systems, etc 
  • Check together with HRCo the living standards of international, regional, delocalized staff and help monitoring international staff’s movements (visas, tickets, etc) 
  • Participate in the selection and recruitment processes, as well as in the induction programs and welcome briefings/sessions in order to recruit and prepare the most suitable candidates for the mission 
  • Participate in the identification of staff development , training needs / potential to promote the professional growth of people within the organization. 
  • Report to the HRCo on the implementation of HR policies in the field as well as of any incidents / problems that may arise and make proposals to improve HR management in the field. 
  • Support HRCo in the overall administration of the Mission. 
  • Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRCo. 
  • Support HRCo in all reporting tools under his/her responsibility.


  • Provides project support to field HR through regular field visits; 
  • Management and coaching of OCA Transit Unit including the regular monitoring of entry permits, visa extensions, movements, flight bookings; 
  • In close collaboration with HRCo, works on strengthening the capacity of the HR Coordination team as well as the project HR team; 
  • Takes the lead with coordination recruitment; managing the liaison with the HAC;
  • Conducts periodically presentations on relevant HR topics at Coordination as well as projects (i.e. C of C, IR, What is MSF?)
  • Briefs and de-briefs IMS, and communicates relevant findings to the HRCO;
  • Along with L&D managEWRer, oversee the locally recruited staff evaluation process across the mission (ensuring LRS are evaluated during their probation period and as per the PMF timings).
  • Provides input to HR policies;
  • Develop tools and templates to ensure the consistency and smooth functioning of HR department across mission
  • Together with PAM, remain updated about the country labor law practices, changes, amendments and inform proactively the HRCO in advance for any necessary actions required
  • Together with HRCO, manage disciplinary cases and take lead in resolving the conflicts 
  • Assists the HRCO with the mid- year review process.

 Minimum Qualification, Skills and Experience Required:

Education:    Essential, degree in HR management or administration related studies.

Experience: Essential, working experience of at least 2 years in relevant and similar jobs.

Languages:  Essential mission working language and local language.

Knowledge:  Essential computer literacy (Word, Excel, internet).

Applicants must submit their applications, C.V, ALL qualifications & experience certificates, nationality card, to HAC and Website before March 20th-2023

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