Provides support in the implementation of internal controls for processing project-level transactions in accordance with GAAP, MTI Finance Manual and donor requirements.

Essential Duties

• Ensure all payment requisitions presented have sufficient support documents and are arithmetically accurate, correctly coded and fully authorized in line with the MTI finance manual before payment is made.
• Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave
• Issue cash payments, with approval from Finance Manager or designate
• Responsible for the office cash by ensuring secure custody, complete and accurate record is held at all times, and requests for replenishment are made in a timely manner.
• Maintain a record of all transactions and prepare monthly reconciliations.
• Maintain proper filing of finance vouchers and records in hard copies for future reference. After verification reviews, he/she will ensure that they get returned to their archives.
• Provides orientations for new employees by sharing on-boarding information and explaining MTI policies
• Collaborates with Admin/HR Officer to post job adverts and process incoming CVs
• Implements and follow up for all HR/Administration orders and procedures including data updates, staff attendance in the field and follow up on staff performance reviews
• Coordinates preparation of work timesheets and ensure their signed by the relevant managers
• Support in the preparation of project reports and any other financial reports 
• Provide technical support to non-finance staff on financial policies and procedures.
• Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy 
• Ensure Statutory deductions, payments and remittance reports are done by designated deadlines.
• Liaise with supervisors and managers to collect timesheets.
• Other duties as assigned. 

Diploma in Accounting, Finance or Business Administration (Accounting) is required; Bachelor’s Degree is an added advantage

2 years of work experience in Finance & Accounting for Diploma holder or 1 year of work experience in Finance & Accounting for bachelor’s degree holder

KNOWLEDGE

• Basic knowledge of non-profit accounting
• Basic knowledge of payroll and voucher payment coordination
• Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.

SKILLS

• Excellent skills using Excel, familiar with other Microsoft programs including Teams
• Skilled in explaining financial procedures to non-finance staff
• Skilled in maintaining payroll data for monthly payments
• A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

• Ability to maintain detailed records with high accuracy
• Highly organized with good quantitative ability
• Ability to priorities to manage competing tasks
• Ability to act with integrity and maintain the highest ethical standards
• Ability to maintain confidentiality of highly sensitive information
• Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct