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Finance Assistant
Medical Teams International

Medical Teams International ... We are a global health organization working to provide care to people affected by disaster, conflict and poverty.  Help heal a hurting world today

 


 Grade Level: 3
 Supervisor: Finance Manager
 Duty Station: Khartoum with 10% travel time to program areas
 Closing Date: 29 Jan 2023

 
 Background:

JOB SUMMARY

Provides support in the implementation of internal controls for processing project-level transactions in accordance with GAAP, MTI Finance Manual and donor requirements.



 
 Duties and responsibilities:

Essential Duties

  • Ensure all payment requisitions presented have sufficient support documents and are arithmetically accurate, correctly coded and fully authorized in line with the MTI finance manual before payment is made.
  • Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave
  • Issue cash payments, with approval from Finance Manager or designate
  • Responsible for the office cash by ensuring secure custody, complete and accurate record is held at all times, and requests for replenishment are made in a timely manner.
  • Maintain a record of all transactions and prepare monthly reconciliations.
  • Maintain proper filing of finance vouchers and records in hard copies for future reference. After verification reviews, he/she will ensure that they get returned to their archives.
  • Provides orientations for new employees by sharing on-boarding information and explaining MTI policies
  • Collaborates with Admin/HR Officer to post job adverts and process incoming CVs
  • Implements and follow up for all HR/Administration orders and procedures including data updates, staff attendance in the field and follow up on staff performance reviews
  • Coordinates preparation of work timesheets and ensure their signed by the relevant managers
  • Support in the preparation of project reports and any other financial reports 
  • Provide technical support to non-finance staff on financial policies and procedures.
  • Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy 
  • Ensure Statutory deductions, payments and remittance reports are done by designated deadlines.
  • Liaise with supervisors and managers to collect timesheets.
  • Other duties as assigned. 

 
 Minimum Qualification, Skills and Experience Required:

EDUCATION, LICENSES, & CERTFICATION

Diploma in Accounting, Finance or Business Administration (Accounting) is required; Bachelorís Degree is an added advantage

 

EXPERIENCE

2 years of work experience in Finance & Accounting for Diploma holder or 1 year of work experience in Finance & Accounting for bachelorís degree holder

 

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

  • Basic knowledge of non-profit accounting
  • Basic knowledge of payroll and voucher payment coordination
  • Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.

 

 

SKILLS

  • Excellent skills using Excel, familiar with other Microsoft programs including Teams
  • Skilled in explaining financial procedures to non-finance staff
  • Skilled in maintaining payroll data for monthly payments
  • A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

  • Ability to maintain detailed records with high accuracy
  • Highly organized with good quantitative ability
  • Ability to priorities to manage competing tasks
  • Ability to act with integrity and maintain the highest ethical standards
  • Ability to maintain confidentiality of highly sensitive information
  • Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct








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