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Finance & HR Assistant
Medecins sans Frontieres


MSF - Swizerland - Sudan

Médecins sans Frontières is a private international medical emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.


 Grade Level: 6
 Supervisor: Fin/HR Manager /PAM/ ACMA/ Dfinco
 No. of Post: 1
 Duty Station: OMDURMAN
 Duration: 6 Month
 Closing Date: 31 Jan 2023

 
 Background:

Finance and HR 



 
 Duties and responsibilities:

Scope of responsibilities:

  • Applies MSF policies and procedures.
  • Makes sure working conditions (Staff regulations) are in conformity with legal requirements.
  • Prepares contracts in conformity with legal requirements including modifications and end of contract.
  • Assures appropriate quality for all personal files and keeps them up to date at all time.
  • Prepares registration of employees to Social security & Tax office and related payments.
  • Monitors paid and unpaid leaves and is point of contact for information of staff in System.
  • Assures data quality of all employees in System.
  • Assures salary administration and final emission of payment slips with System.
  • Participates in briefing of international/national staff on Staff Regulations.
  • Communicates to and briefs new employees on HR policies and regulations.
  • Assists Fin/HR Manager in following up disciplinary measures and court cases.
  • Participates in the organization of social events for the staff.
  • Prepares all correspondence with local authorities (i.e. Labour Office, HAC, NS office, etc.)
  • Assures documentation supporting qualitative end of contract process respecting legal requirements.
  • Process the payment to suppliers and keep strict on all documentation involved. 
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
  • Make all administrative information available to the staff (posting, meetings, etc.).
  • Classify and prepare all accounting documents as requested by the Fin/HR Manager. 
  • File the accounting documents and enter the accounting documents in the accounting software, with the support from the Fin/HR Manager and/or the Fin Manager of Coordination. 
  • Support the Fin/HR Manager in translating documents into/from arabic.
  • Assists the Fin/HR Manager in meetings upon request.

 
 Minimum Qualification, Skills and Experience Required:

  • Education: Desirable finance, business or administration related diploma.

 

Experience:

 

  • Minimum 2 years relevant experience with demonstrated skills in Finance and HR Management. Experience in NGOs is an asset.
  • Languages: Fluency in Arabic and English both written and spoken. 
  • Essential computer literacy (excel, word, ppt, sharepoint)

Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas mentioned in the CV.
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Contact information of the previous employer/s for reference.
  • Sudanese National ID.

Application to MSF Office, Omdurman,HAC Office and Sudan Job reception before 31 January 2023. Only short-listed candidates will be contacted









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